Office & HR Operations Manager

ABC Imaging; Carlstadt (NJ); On-site; USD 52,000 - 76,000; Full time

Job summary

ABC Imaging seeks a proactive Office Manager to support daily operations and HR functions, focusing on calendar management, HR administration, timekeeping, and expense reporting to keep teams efficient and data accurate.

The role covers coordinating meetings, preparing documents, maintaining filing systems, HRIS data, onboarding/offboarding, budgeting support, and vendor communications. A 2+ year admin background and discretion are highly valued.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Human Resources, or related field preferred.
• 2+ years of administrative or office support experience, preferably in corporate/HR.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with HRIS, timekeeping software, and expense management tools.
• Excellent written and verbal communication and strong confidentiality.

Responsibilities

• Manage calendars, scheduling, and meeting coordination.
• Prepare and edit documents, reports, and presentations using Microsoft Office.
• Maintain organized digital and physical filing systems.
• Update organizational charts; support onboarding and offboarding.
• Maintain HRIS and employee databases.
• Oversee PTO calendars, attendance tracking, and time clock management.
• Review and audit timekeeping entries for accuracy and compliance.
• Generate attendance and leave reports.
• Prepare, submit, and track expense reports with proper coding.
• Assist with budgeting, financial tracking, and reconciliations.
• Handle confidential HR information with discretion.
• Support HR policies, benefits administration, and internal communications.
• Serve as a point of contact for internal teams, vendors, and stakeholders.

Skills

Calendar management

HR administration

Timekeeping systems

Expense reporting

Document preparation

Onboarding & offboarding

Staff communication

Education

Associate's or Bachelor's degree in Business Administration, Human Resources, or related field

Tools

Microsoft Office

HRIS systems

Timekeeping software

Expense management tools

Job description

ABC Imaging seeks a proactive Office Manager to support daily operations and HR functions, focusing on calendar management, HR administration, timekeeping, and expense reporting to keep teams efficient and data accurate.

The role covers coordinating meetings, preparing documents, maintaining filing systems, HRIS data, onboarding/offboarding, budgeting support, and vendor communications. A 2+ year admin background and discretion are highly valued.