Office & HR Administrative Specialist

Azazie, Inc.; San Jose (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paid time off

Holidays & Floating holidays

Snacks & drinks

Gym access

Company events

Job summary

Azazie, Inc. is seeking an Office Assistant to ensure smooth operation of the San Jose office and HR functions. You will greet visitors, manage mail, maintain files, and support events and shipments.

The role requires strong communication, computer proficiency on Mac/Windows, and discretion with sensitive information. The position offers benefits after probation and a welcoming, snack-friendly office environment.

Qualifications

• Associate’s degree preferred and at least 2 years of administrative experience or an equivalent combination of education and experience.
• Excellent communication skills – verbal and written.
• Proficient with Mac and Windows products.
• Experience with Microsoft Office, Google Apps, and ADP preferred.
• High attention to detail and meticulous organization.
• Excellent interpersonal skills with ability to handle sensitive information
• Strong time management and multitasking abilities.
• 100% Medical, Dental, Vision, Life insurance offered after 60 days probation.
• Paid vacation days and sick leave.
• Paid Holidays + Floating Holidays.
• Free snacks and drinks in office; gym access in building.
• Company engagement events.

Responsibilities

• Greet visitors and direct them to the appropriate personnel.
• Daily mail pickup and forwarding; receive and distribute deliveries.
• Maintain filing and organize HR records.
• Keep office space clean and orderly.
• Track deliveries and stock of snacks and supplies for the San Jose office.
• Collaborate with R&D to manage dress/accessory intake from Try-On Program.
• Respond to wedding invitations and customer thank-you cards.
• Maintain conference rooms and shared spaces for use.
• Assist merchandising with updating dress displays.
• Schedule and label outbound shipments.
• Handle confidential information in a discreet capacity.
• Perform other duties as assigned.

Skills

Communication

Mac & Windows

Office software

Attention to detail

Time management

Interpersonal skills

Multitasking

Confidentiality

Education

Associate’s degree preferred

Tools

Microsoft Office

Google Apps

ADP

Job description

Azazie, Inc. is seeking an Office Assistant to ensure smooth operation of the San Jose office and HR functions. You will greet visitors, manage mail, maintain files, and support events and shipments.

The role requires strong communication, computer proficiency on Mac/Windows, and discretion with sensitive information. The position offers benefits after probation and a welcoming, snack-friendly office environment.