Office Assistant

Azazie, Inc.; San Jose (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paid time off

Holidays & Floating holidays

Snacks & drinks

Gym access

Company events

Job summary

Azazie, Inc. is seeking an Office Assistant to ensure smooth operation of the San Jose office and HR functions. You will greet visitors, manage mail, maintain files, and support events and shipments.

The role requires strong communication, computer proficiency on Mac/Windows, and discretion with sensitive information. The position offers benefits after probation and a welcoming, snack-friendly office environment.

Qualifications

• Associate’s degree preferred and at least 2 years of administrative experience or an equivalent combination of education and experience.
• Excellent communication skills – verbal and written.
• Proficient with Mac and Windows products.
• Experience with Microsoft Office, Google Apps, and ADP preferred.
• High attention to detail and meticulous organization.
• Excellent interpersonal skills with ability to handle sensitive information
• Strong time management and multitasking abilities.
• 100% Medical, Dental, Vision, Life insurance offered after 60 days probation.
• Paid vacation days and sick leave.
• Paid Holidays + Floating Holidays.
• Free snacks and drinks in office; gym access in building.
• Company engagement events.

Responsibilities

• Greet visitors and direct them to the appropriate personnel.
• Daily mail pickup and forwarding; receive and distribute deliveries.
• Maintain filing and organize HR records.
• Keep office space clean and orderly.
• Track deliveries and stock of snacks and supplies for the San Jose office.
• Collaborate with R&D to manage dress/accessory intake from Try-On Program.
• Respond to wedding invitations and customer thank-you cards.
• Maintain conference rooms and shared spaces for use.
• Assist merchandising with updating dress displays.
• Schedule and label outbound shipments.
• Handle confidential information in a discreet capacity.
• Perform other duties as assigned.

Skills

Communication

Mac & Windows

Office software

Attention to detail

Time management

Interpersonal skills

Multitasking

Confidentiality

Education

Associate’s degree preferred

Tools

Microsoft Office

Google Apps

ADP

Job description

AZAZIE stands as the leading direct-to-consumer (DTC) e-tailer, providing an array of bridal gowns, bridesmaid dresses, evening wear, and accessories. Designed in Los Angeles, AZAZIE disrupts the traditional wedding industry by presenting made-to-order gowns at an affordable price point. The brand is dedicated to promoting body-positive fashion, ensuring that all dresses, available in sizes 0-30, are meticulously cut and sewn to order. Explore our website, where you'll find hundreds of bridal and bridesmaid gowns and dresses, spanning over 80+ enticing color options.

Job Overview:

The Office Assistant is responsible for ensuring the smooth and efficient running of our company’s office and HR department. This role will focus on maintaining a welcoming environment and ensuring that team members have the tools required to perform their work effectively.

Responsibilities and Duties:

• Greet visitors and direct them to the appropriate personnel
• Daily mail correspondence pickup and forwarding
• Receive and distribute incoming office deliveries
• Assist with company events as neededMaintain filing system for HR
• Maintain office space in clean and orderly manner
• Responsible for tracking delivery and maintaining stock of snacks and supplies for the San Jose office.
• Collaborate with the Research and Development team to manage the intake and distribution of dresses and accessories from our Try-On Program.
• Respond to incoming wedding invitations and thank-you cards from customers
• Ensure that conference rooms and shared spaces are well-maintained, organized, and ready for use
• Assist the merchandising committee in updating and maintaining the dress displays throughout the office
• Schedule and create labels for outbound shipments
• Act in a confidential capacity handling sensitive information
• Other duties as assigned.

Note: These duties are intended to describe the general nature and level of work performed and are not exhaustive. The company reserves the right to modify duties and responsibilities as business needs evolve.

Qualifications:

• An Associate’s degree is preferred and at least 2 years of experience as an administrative assistant or any similar combination of education and experience is preferred.
• Excellent communication skills – verbal and written
• Prior experience with Mac and Windows products
• Experience with Microsoft Office, Google Apps, ADP preferred
• High attention to detail and demonstrated meticulous organization skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations
• Excellent time management skills and ability to multitask and prioritize work
• 100% Medical, Dental, Vision, Life insurance offered after a 60-day probationary period
• Paid vacation days and sick leave
• Paid Holidays + Floating Holidays
• Free snacks and drinks in office
• Gym access in building
• Company engagement events

Physical Requirements:

While performing the functions of this job, the employee is regularly required to sit; frequently required to talk or hear; and occasionally required to stand, walk, use hands to finger, handle, or feel, reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close, distance and color vision.

Azazie, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements. Azazie, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

This job description is not an employment contract. It is intended to describe the general content of and requirements for the performance of this job. Duties, responsibilities, and requirements may be changed or added at the discretion of Azazie at any time.