Administrative Assistant

Pacific Office Automation Inc.; Phoenix (AZ); On-site; USD 23,419 - 24,796; Full time

Benefits offered by this job

Medical, Dental, Vision, Life insurance plans

Matched 401k

FSA/HSA programs

Job summary

Pacific Office Automation Inc. is seeking an Administrative Assistant for their Phoenix, AZ office. The ideal candidate should be detail-oriented, with strong problem-solving abilities and capable of meeting urgent deadlines accurately.

The Administrative Assistant will handle a variety of tasks including data entry, customer service, scheduling deliveries, and creating invoices. Candidates must have strong Microsoft Excel skills and 2 years of applicable office experience. A commitment to diversity and inclusion is inherent to our company culture.

Qualifications

• 2 years of office experience preferably in an administrative or customer service role.
• Ability to lift up to 50 lbs.
• Ability to type 50-60 words per minute.

Responsibilities

• Conduct acutely detail-oriented data entry across multiple databases.
• Provide heavy internal customer service.
• Schedule equipment and software deliveries, moves, and pickups.

Skills

Microsoft Excel proficiency

Problem-solving

Data entry

Customer service

Job description

Department: Branch Support (Receptionist, Admin Assistants)

Position

Do you like the versatility of juggling multiple tasks at once, being a resource for teammates that have questions, and have an excellent work ethic?

Our fast-paced, sales office is seeking an Administrative Assistant at our office in Phoenix, AZ. Our ideal candidate will be detail-oriented, have experience with problem-solving, and have the ability to meet urgent deadlines while maintaining accuracy.

• Acutely detail-oriented data entry across multiple databases
• Heavy and frequent internal customer service
• Maintain spreadsheets for current cost analysis reviews
• Assist the Sales rep and major manager in any/all duties
• File, copy, and scan documents
• Scheduling equipment and software deliveries, moves, and pickups
• Escalating service call related issues on behalf of customers
• Auditing and creating invoices

Qualifications

• Must be Microsoft Excel proficient and be able to do the following tasks: copy, paste, find, filter, custom sort by multiple columns, and work with multiple sheets within one workbook
• Ability lift up to 50 lbs.
• Ability to type 50-60 words-per-minute
• Ability to follow directions and take notes
• 2 years of office experience preferably in an administrative or customer service role
• Must be capable of working independently and as part of the team

Preferred skills, but not required

• Advancement and growth into leadership roles
• Medical/Dental/Vision/Life insurance plans
• Matched 401k
• FSA/HSA programs
• Pay: $17-$18/ hr

Our Commitment to Diversity and Inclusion

Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees’ differences because we know that diversity makes us stronger.