Office Hospitality & Experience Specialist

Gunderson Dettmer; San Diego (CA); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) Profit Sharing Plan

FSA & Paid Time Off

Fertility and family building support

Job summary

Gunderson Dettmer's San Diego office is seeking a Hospitality/Workplace Experience Assistant to support daily office operations and maintain a welcoming, professional environment for attorneys, professionals, clients and visitors. The role blends hospitality, administrative support, and event assistance, including after-hours event support.

A 1-year hospitality or admin background and a Bachelor's degree are preferred; on-site schedule is 8:00 a.m.

Qualifications

• Minimum of one year of experience in a hospitality, workplace experience, events, or administrative role.
• Bachelor’s degree required.
• Strong customer service mindset and professional presence.
• Excellent organization and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and adapt to change in a law firm environment.
• Proficiency with Microsoft Outlook, Word, and Excel; familiarity with calendar scheduling tools.

Responsibilities

• Workplace Experience: regular walkthroughs of conference rooms, kitchens and common areas to ensure spaces are organized and ready.
• Support conference room readiness, room setup, catering placement, supply checks and general office organization.
• Assist with placing catering and office supply orders and maintain pantry inventory.
• Provide backup support for Office Services and Facilities teams as needed.
• Administrative support: scheduling meetings, maintaining office records, updating logs and tracking recurring needs.
• Assist with expense reimbursements via Emburse (ChromeRiver).
• Support vendor coordination and event logistics for internal and client-facing events.
• Serve as on-site support during events and meetings to ensure smooth guest/employee experiences.

Job description

Gunderson Dettmer's San Diego office is seeking a Hospitality/Workplace Experience Assistant to support daily office operations and maintain a welcoming, professional environment for attorneys, professionals, clients and visitors. The role blends hospitality, administrative support, and event assistance, including after-hours event support.

A 1-year hospitality or admin background and a Bachelor's degree are preferred; on-site schedule is 8:00 a.m.