Hospitality/Workplace Experience Assistant

Gunderson Dettmer; San Diego (CA); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) Profit Sharing Plan

FSA & Paid Time Off

Fertility and family building support

Job summary

Gunderson Dettmer's San Diego office is seeking a Hospitality/Workplace Experience Assistant to support daily office operations and maintain a welcoming, professional environment for attorneys, professionals, clients and visitors. The role blends hospitality, administrative support, and event assistance, including after-hours event support.

A 1-year hospitality or admin background and a Bachelor's degree are preferred; on-site schedule is 8:00 a.m.

Qualifications

• Minimum of one year of experience in a hospitality, workplace experience, events, or administrative role.
• Bachelor’s degree required.
• Strong customer service mindset and professional presence.
• Excellent organization and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and adapt to change in a law firm environment.
• Proficiency with Microsoft Outlook, Word, and Excel; familiarity with calendar scheduling tools.

Responsibilities

• Workplace Experience: regular walkthroughs of conference rooms, kitchens and common areas to ensure spaces are organized and ready.
• Support conference room readiness, room setup, catering placement, supply checks and general office organization.
• Assist with placing catering and office supply orders and maintain pantry inventory.
• Provide backup support for Office Services and Facilities teams as needed.
• Administrative support: scheduling meetings, maintaining office records, updating logs and tracking recurring needs.
• Assist with expense reimbursements via Emburse (ChromeRiver).
• Support vendor coordination and event logistics for internal and client-facing events.
• Serve as on-site support during events and meetings to ensure smooth guest/employee experiences.

Job description

Gunderson Dettmer has an opening for a Hospitality/Workplace Experience Assistant in our San Diego office. The Hospitality/Workplace Experience Assistant supports the day-to-day office operations of the San Diego office, helping to maintain a professional, welcoming, and efficient workplace for attorneys, business professionals, clients and visitors. This role combines workplace hospitality, office and administrative support and event assistance, including before and after-hours event support.

Job Responsibilities

• Workplace Experience Conduct regular walkthroughs of conference rooms, kitchens, guest offices and common areas to ensure spaces are organized, presentable, and ready for use.
• Support conference room readiness, including room setup and reset, catering placement, supply checks, general office organization, and coordination with internal teams as needed.
• Assist with placing catering and office supply orders.
• Maintain kitchens, pantries and conference rooms by stocking supplies, monitoring inventory, and keeping tidy throughout the day.
• Assist with workspace readiness for new hires, guest offices, and internal moves, including desk setup, welcome materials, and basic room preparation.
• Provide backup support for Office Services and Facilities teams as needed.
• Administrative Support Provide day-to-day administrative support to the Office Manager, including scheduling meetings, maintaining office records, updating logs, and helping track recurring office needs.
• Assist with expense reimbursements via Emburse (ChromeRiver).
• Support vendor coordination by scheduling services, confirming arrival times, and helping maintain accurate administrative records related to office operations.
• Events/Meeting Support Support the planning and execution of internal and client-facing events, including meetings, trainings, receptions, celebrations, and similar office programs.
• Coordinate event logistics such as room reservations, catering, setup and breakdown, supplies, signage, and attendee readiness.
• Serve as on-site support during events and meetings to help ensure a smooth guest and employee experience.
• Assist with after-hours events and client meetings as needed, including early morning, evening, or limited weekend support with advance notice.

Qualifications

• Minimum of one year of experience in a hospitality, workplace experience, events, or administrative role.
• Bachelor’s degree.
• Strong customer service mindset and professional presence.
• Excellent organization skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, adapt to changing priorities, and work well in a team-oriented law firm environment.
• Proficiency with Microsoft Outlook, Word, and Excel; familiarity with calendar scheduling and conference room booking tools is helpful.
• Ability to maintain confidentiality and use sound judgment in a professional services setting.
• Ability to work overtime.

Schedule

This is a full-time, on-site role with a regular office schedule (8:00 a.m. - 5:00 p.m.) and flexibility to support occasional after-hours events and other office needs. Status Full Time, Non-Exempt. Onsite - San Diego. The annualized base salary range for this position is expected to be $60,000.00 - $65,000.00. While this range reflects the minimum and maximum value for new hire salaries for the position across all US locations, the offer for the successful candidate for this position will be based on job related capabilities, applicable experience, and other factors such as work location. Please note that the compensation details listed in US role postings reflect the base salary only and do not include bonus, benefits, or related incentives for which this position is eligible.

• comprehensive medical, dental and vision coverage
• 401(k) Profit Sharing Plan
• Flexible Spending Account, Paid Time Off and fertility and family building support

Gunderson Dettmer is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Gunderson Dettmer is the only business law firm of its kind - exclusively serving the global venture capital and emerging technology marketplace. From Silicon Valley to Singapore - we innovate for innovators, accelerate entrepreneurship, and help build companies at every stage of the growth lifecycle. We are committed to being the employer of choice by working together to create an environment in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career.