Hospitality/Workplace Experience Assistant

Gunderson Dettmer Stough Villeneuve Franklin & Hachigian, LLP; San Francisco (CA); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental and Vision Coverage

401(k) Profit Sharing Plan

Flexible Spending Account

Paid Time Off

Fertility and family building support

Job summary

Gunderson Dettmer has an opening for a Hospitality/Workplace Experience Assistant in our San Francisco office. The role supports day-to-day office operations to maintain a professional and welcoming workplace for attorneys, business professionals, clients and visitors.

You will conduct walk-throughs, set up conference rooms, coordinate catering, stock kitchens, and assist with events and admin tasks, ensuring smooth guest and employee experiences.

Qualifications

• Bachelor’s degree required.
• Minimum one year of experience in hospitality, workplace experience, events, or administrative role.
• Strong customer service mindset and professional presence.
• Excellent organization and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and adapt to changing priorities in a law firm.

Responsibilities

• Inspect conference rooms, kitchens, and common areas to ensure readiness.
• Set up and reset conference rooms and coordinate catering and supplies.
• Place catering and office supply orders as needed.
• Stock and maintain kitchens, pantries, and conference rooms.
• Assist with workspace readiness for new hires and moves.
• Provide admin support to the Office Coordinator and schedules.
• Assist with expense reimbursements via Emburse (ChromeRiver).
• Coordinate vendor services and maintain records related to office operations.
• Assist with planning and executing internal and client-facing events.

Skills

Customer service

Organizational skills

Verbal/written communication

Multitasking

Teamwork

Flexibility

Discretion/confidentiality

MS Office

Education

Bachelor's degree

Tools

MS Outlook

MS Word

MS Excel

Calendar scheduling tools

Conference room booking tools

Job description

Overview

Gunderson Dettmer has an opening for a Hospitality/Workplace Experience Assistant in our San Francisco office. The Hospitality/Workplace Experience Assistant supports the day-to-day office operations of the San Francisco office, helping to maintain a professional, welcoming, and efficient workplace for attorneys, business professionals, clients and visitors.

Responsibilities

• Conduct regular walkthroughs of conference rooms, kitchens, guest offices and common areas to ensure spaces are organized, presentable, and ready for use.
• Support conference room readiness, including room setup and reset, catering placement, supply checks, general office organization, and coordination with internal teams as needed.
• Assist with placing catering and office supply orders.
• Maintain kitchens, pantries and conference rooms by stocking supplies, monitoring inventory, and keeping tidy throughout the day.
• Assist with workspace readiness for new hires, guest offices, and internal moves, including desk setup, welcome materials, and basic room preparation.
• Provide backup support for Office Services and Facilities teams as needed.
• Provide day-to-day administrative support to the Office Coordinator, including scheduling meetings, maintaining office records, updating logs, and tracking recurring office needs.
• Assist with expense reimbursements via Emburse (ChromeRiver).
• Support vendor coordination by scheduling services, confirming arrival times, and helping maintain accurate administrative records related to office operations.
• Support the planning and execution of internal and client-facing events, including meetings, trainings, receptions, celebrations, and similar office programs.
• Coordinate event logistics such as room reservations, catering, setup and breakdown, supplies, signage, and attendee readiness.
• Serve as on-site support during events and meetings to help ensure a smooth guest and employee experience.
• Assist with after‑hours events as needed, including early morning, evening, or limited weekend support with advance notice.

Qualifications

• Minimum of one year of experience in a hospitality, workplace experience, events, or administrative role.
• Bachelor’s degree.
• Strong customer service mindset and professional presence.
• Excellent organization skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, adapt to changing priorities, and work well in a team-oriented law firm environment.
• Proficiency with Microsoft Outlook, Word, and Excel; familiarity with calendar scheduling and conference room booking tools is helpful.
• Ability to maintain confidentiality and use sound judgment in a professional services setting.
• Ability to work overtime.

Schedule

Full‑time, on‑site role with a regular office schedule (8:30a.m. – 5:00p.m.) and flexibility to support occasional after‑hours events and other office needs. Full Time, Non‑Exempt. Onsite – SanFrancisco.

Compensation

The annualized base salary range is $60,000.00 – $65,000.00. The offer will be based on job related capabilities, applicable experience, and other factors such as work location.

Benefits

We offer a comprehensive benefits package, including medical, dental and vision coverage; 401(k) Profit Sharing Plan; Flexible Spending Account; Paid Time Off; and fertility and family building support.

Equal Employment Opportunity

Gunderson Dettmer is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.