Office Operations Lead & Guest Experience

Stout; San Diego (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

Stout in San Diego is seeking an Office Coordinator to act as the operational hub of the office, ensuring a welcoming, organized, and efficient workplace for employees, clients, and visitors. You will coordinate daily operations, facilities, hospitality, and administrative services, partnering with leaders to deliver an exceptional office experience.

The role requires 4+ years in office coordination or related roles, strong organizational and communication skills, and the ability to handle

Qualifications

• High school diploma required; associate's or bachelor's degree preferred.
• 4+ years of experience in office coordination, workplace operations, executive support, or administrative services.
• Experience within a professional services environment preferred.

Responsibilities

• Serve as the primary contact for employees, visitors, vendors, and building management.
• Greet visitors, coordinate guest access, answer and route calls, and manage front desk operations.
• Oversee day-to-day office operations; ensure conference rooms, kitchens, and workspaces are organized and stocked.
• Coordinate office supply inventory, kitchen supplies, and hospitality items.
• Manage meeting logistics including scheduling, catering, and setup.
• Receive, distribute, and process mail, deliveries, and courier requests.
• Support new hire onboarding with workspace setup, security access, and headshots.
• Assist with office moves and workspace planning.
• Coordinate office events and employee engagement activities.
• Maintain calendars, reception coverage, and workplace communications.
• Support records management and document organization.
• Manage office-related purchases and reconcile expenses.

Skills

Organizational skills

Project coordination

Customer service

Relationship-building

Written communication

Verbal communication

Attention to detail

Proactive / solutions-oriented

Professional presence

Physical stamina

Flexibility with hours

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite (Word, Excel, Outlook, Teams)

Job description

Stout in San Diego is seeking an Office Coordinator to act as the operational hub of the office, ensuring a welcoming, organized, and efficient workplace for employees, clients, and visitors. You will coordinate daily operations, facilities, hospitality, and administrative services, partnering with leaders to deliver an exceptional office experience.

The role requires 4+ years in office coordination or related roles, strong organizational and communication skills, and the ability to handle