Office Guest Experience & Facilities Coordinator

Opensity Solutions; Jacksonville (FL); Hybrid; USD 22,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity Solutions in Jacksonville, FL is seeking an Office Services Associate who will be a highly visible, warm point of contact for guests and staff, ensuring an exceptional office experience and smooth daily operations.

Responsibilities include office and facilities management, coordinating with building security and vendors, managing conference room and personal space bookings, arranging catering, processing mail and deliveries, maintaining common areas, and supporting event setup.

Qualifications

• Proficient in MS Office and standard office software.
• Excellent written and verbal communication abilities.
• Strong customer service skills and a proactive mindset.
• Outstanding organizational skills with the ability to prioritize tasks.
• Able to lift or move up to 40 lbs with occasional packages handled by cart.

Responsibilities

• Office and facilities management in collaboration with the Office Manager.
• Manage relationships with building security, vendors, and visitors.
• Book conference rooms and personal spaces; coordinate with building concierge.
• Place catering orders and track them; assist with meeting setup and teardown.
• Manage office access badges and maintain security lists monthly.
• Process daily mail and distribute packages; maintain common areas and conference rooms.
• Support events and special projects as needed.

Skills

MS Office

Customer service

Communication

Organization

Prioritization

Physical ability

Job description

Opensity Solutions in Jacksonville, FL is seeking an Office Services Associate who will be a highly visible, warm point of contact for guests and staff, ensuring an exceptional office experience and smooth daily operations.

Responsibilities include office and facilities management, coordinating with building security and vendors, managing conference room and personal space bookings, arranging catering, processing mail and deliveries, maintaining common areas, and supporting event setup.