Office & Facilities Coordinator

Opensity Solutions; Philadelphia (Philadelphia County); On-site; USD 19,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions seeks an Office Services professional to manage daily office and facilities operations, working closely with regional and office managers to ensure a smooth, welcoming environment. The role supports visitors, vendors, and internal teams while maintaining spaces and security protocols.

The ideal candidate brings 1–2 years in office services or hospitality, with strong communication and organizational skills, and the ability to handle multiple priorities in a fast-paced setting.

Qualifications

• 1-2 years of experience in office services, hospitality, or workplace operations.
• Strong communication and relationship management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office and workplace systems.
• Strong attention to detail and organizational skills.
• Ability to lift or move 40 lbs. or greater.

Responsibilities

• Manage office and facilities operations in partnership with the Regional Office Manager and Office Manager.
• Coordinate with building management, security, engineering, and vendors.
• Submit maintenance requests and support overall workplace operations.
• Coordinate visitor access with building security and greet visitors.
• Manage conference room and workspace reservations.
• Place and track all catering orders and support catering setup.
• Issue and manage employee and visitor access badges.
• Respond promptly to employee requests.
• Maintain conference rooms and common areas.

Skills

Office services experience

Strong communication

Relationship management

Microsoft Office proficiency

Multi-tasking

Tools

None

Job description

Opensity Solutions seeks an Office Services professional to manage daily office and facilities operations, working closely with regional and office managers to ensure a smooth, welcoming environment. The role supports visitors, vendors, and internal teams while maintaining spaces and security protocols.

The ideal candidate brings 1–2 years in office services or hospitality, with strong communication and organizational skills, and the ability to handle multiple priorities in a fast-paced setting.