Front Desk & Facilities Coordinator

Forrest Solutions LLC; Jacksonville (FL); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity in Jacksonville, FL seeks an Office Services coordinator to act as a primary contact for guests and staff, ensuring a welcoming office environment and efficient daily operations.

You will partner with the Office Manager to manage facilities, meeting spaces, catering, mail, and office supplies while maintaining security and smooth interactions with building management and vendors.

Qualifications

• Proficient in MS Office and related tools.
• Strong written and verbal communication skills.
• Excellent organizational skills and ability to prioritize tasks.
• Ability to lift or move 40 lbs. or greater and handle physical tasks.

Responsibilities

• Manage office and facilities in Jacksonville, coordinating with building management and vendors.
• Greet visitors, manage security and access, and track badges.
• Oversee conference room and personal space reservations, catering orders, and meetings setup.
• Process mail, orders, and office supply inventory; coordinate courier needs.
• Maintain cleanliness and readiness of common areas and conference rooms.

Skills

MS Office

Customer service

Communication

Organization

Prioritization

Physical ability

Tools

MS Office Suite

Job description

Opensity in Jacksonville, FL seeks an Office Services coordinator to act as a primary contact for guests and staff, ensuring a welcoming office environment and efficient daily operations.

You will partner with the Office Manager to manage facilities, meeting spaces, catering, mail, and office supplies while maintaining security and smooth interactions with building management and vendors.