Office Services & Facilities Coordinator

Opensity Solutions; Raleigh (NC); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking an Office Services Associate in Raleigh, NC to support day-to-day operations, guest services, mail handling, and conference room management. You will collaborate with the Office Manager and Client Relations Manager to keep the office running smoothly and professionally.

Responsibilities include managing visitors and vendors, reservations, catering orders, badge administration, and daily office upkeep.

Qualifications

• Proficient in MS Office.
• Strong written and verbal communication skills.
• Solid customer service skills.
• Ability to be resourceful and proactive.
• Excellent organizational skills.
• Ability to prioritize tasks.
• Regularly required to be on feet for extended period of time, lift up to 25 pounds.

Responsibilities

• Office and facility management: manage relationships with building management, security, engineering and outside vendors in collaboration with Office Manager.
• Visitors / Vendors: communicate with building security, welcome visitors, monitor access and record parking when approved.
• Conference Room / Personal Space Reservations: use internal reservation system, assist with scheduling needs and coordinate with building concierge.
• Catering Orders: place and track catering orders, confirm with client, assist with setup and teardown.
• Meetings: prepare for setup, arrange catering per requests, ensure clear communication.
• Office Access Badges: issue and track badges, provide access, update lists monthly, manage deactivation/activation.
• Process Mail Daily: handle incoming/outgoing mail, coordinate deliveries, process certified mail.
• Maintain Conference Rooms Daily: ensure rooms are ready, maintain equipment, report outages.
• Office - General: respond quickly to requests, place orders for life events and supplies, coordinate courier and maintenance requests.

Skills

MS Office

Written communication

Customer service

Resourceful

Organizational skills

Task prioritization

Physical stamina

Job description

Opensity Solutions is seeking an Office Services Associate in Raleigh, NC to support day-to-day operations, guest services, mail handling, and conference room management. You will collaborate with the Office Manager and Client Relations Manager to keep the office running smoothly and professionally.

Responsibilities include managing visitors and vendors, reservations, catering orders, badge administration, and daily office upkeep.