Office Services & Facilities Coordinator

Opensity solutions; Pittsburgh (Allegheny County); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Annual bonus

Job summary

Opensity is seeking an Office Services Associate in the United States to support smooth office operations, guest reception, mail handling, and reprographics. You will manage facilities, coordinate conference rooms, and assist with catering and events, ensuring a welcoming, organized work environment.

The role requires strong MS Office skills, excellent communication, and the ability to multitask in a fast-paced setting.

Qualifications

• Proficient in MS Office.
• Strong written and verbal communication skills.
• Ability to be resourceful and proactive.
• Excellent organizational skills.
• Ability to prioritize tasks.
• Regularly required to be on feet for extended period of time, up to 25 pounds.

Responsibilities

• Office and facility management including relations with building management, security, and vendors.
• Manage visitors and vendors, announce arrivals and assist with reception duties.
• Coordinate conference room and personal space reservations; track in Teams.
• Place catering orders and assist with setup/teardown for events.
• Prepare meeting setups and ensure spaces and equipment are ready for first meetings.
• Issue and track office access badges; coordinate building access for new colleagues.
• Process mail and shipments; maintain common areas and conference rooms.
• Order office supplies and monitor inventory across office and café areas.
• Assist with event planning and special projects as needed.

Skills

MS Office

Customer service

Written communication

Verbal communication

Organizational skills

Prioritization

Job description

Opensity is seeking an Office Services Associate in the United States to support smooth office operations, guest reception, mail handling, and reprographics. You will manage facilities, coordinate conference rooms, and assist with catering and events, ensuring a welcoming, organized work environment.

The role requires strong MS Office skills, excellent communication, and the ability to multitask in a fast-paced setting.