Guest Experience & Office Operations Associate

Opensity Solutions; Seattle (WA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions in Seattle is seeking an Office Services Associate to be the welcoming, highly visible contact for guests and staff. You will partner with the Client Service Manager to keep office operations running smoothly and deliver excellent service throughout the day.

The role emphasizes strong communication, ability to handle multiple priorities in a fast-paced setting, and proficiency with Microsoft Office and workplace systems.

Qualifications

• 1-2 years of experience in office services, hospitality, or workplace operations.
• Client-focused mindset and strong communication abilities.
• Leadership, accountability and operational efficiency are valued.
• Proficiency with Microsoft Office and workplace systems.

Responsibilities

• Oversee office and facilities operations with the Office Manager.
• Coordinate with building security, vendors, and engineering.
• Submit maintenance requests and support workplace operations.
• Greet visitors, manage access, and monitor parking as needed.
• Manage conference room and workspace reservations in internal systems.
• Coordinate catering and meeting room setup/teardown.
• Issue and track employee/visitor access badges with security.
• Support onboarding/offboarding and access audits with security.
• Process mail, packages, and courier requests; handle life event items.
• Assist with event planning and office initiatives; maintain shared spaces.

Skills

Communication skills

Relationship management

Multitasking

Attention to detail

Tools

Microsoft Office

Workplace systems

Job description

Opensity Solutions in Seattle is seeking an Office Services Associate to be the welcoming, highly visible contact for guests and staff. You will partner with the Client Service Manager to keep office operations running smoothly and deliver excellent service throughout the day.

The role emphasizes strong communication, ability to handle multiple priorities in a fast-paced setting, and proficiency with Microsoft Office and workplace systems.