Reception / Administrative Assistant

Executive Suite Professionals, LLC; Jacksonville (FL); On-site; USD 30,000 - 45,000; Full time

Job summary

A premium office solutions provider in Jacksonville, FL is seeking a Reception / Administrative Assistant. The role involves managing front desk operations, greeting clients, and performing clerical duties. The ideal candidate should possess strong phone etiquette, excellent communication skills, and an organized, customer-service-oriented mindset. Applicants must have a high school diploma, with preference given to those with higher education. This is an on-site position, Monday to Friday, from 8:00 AM to 4:00 PM.

Qualifications

• Strong phone etiquette and previous front desk experience required.
• Excellent communication and interpersonal skills necessary.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Manage front desk operations and maintain a professional reception area.
• Greet clients and visitors with a welcoming, polished demeanor.
• Answer, screen, and direct incoming calls efficiently.
• Schedule meetings and coordinate conference room usage.
• Perform clerical duties including filing and data entry.

Skills

Strong phone etiquette

Excellent communication skills

Interpersonal skills

Administrative tasks proficiency

Multitasking ability

Organizational skills

Customer service orientation

Education

High school diploma

Associate’s or Bachelor’s degree

Job description

Overview

Executive Suite Professionals, LLC (ESP) provides premium Class “A” office solutions tailored to modern business needs. Our offerings include executive suites, meeting rooms, and virtual office services. Clients enjoy luxurious reception areas, state-of-the-art conference facilities, and a welcoming client lounge—all supported by a professional team dedicated to enhancing each client’s business image.

Position

Reception / Administrative Assistant — Jacksonville, FL (On-site)

Schedule & Location

Schedule: Monday–Friday, 8:00 AM – 4:00 PM

Location: Jacksonville, FL (On-site)

Responsibilities

• Manage front desk operations and maintain a professional reception area
• Greet clients and visitors with a welcoming, polished demeanor
• Answer, screen, and direct incoming calls efficiently
• Schedule meetings and coordinate conference room usage
• Perform clerical duties (filing, data entry, document preparation)
• Maintain office supplies and coordinate inventory needs
• Provide administrative support to staff as needed
• Deliver exceptional customer service to clients and guests

Qualifications

• Strong phone etiquette and front desk experience
• Excellent communication and interpersonal skills
• Proficiency in clerical and administrative tasks
• Ability to multitask and prioritize in a fast-paced environment
• Highly organized with strong attention to detail
• Customer service–oriented mindset
• Previous office administration experience preferred
• High school diploma required; Associate’s or Bachelor’s degree preferred