Front Office Coordinator

eAir LLC; Miami (FL); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

eAir LLC is seeking a Front Office Coordinator to manage front desk operations, greet customers, and support daily administrative tasks in our Miami office.

The role emphasizes strong communication, data entry, and proficiency with Microsoft Office to maintain records, coordinate schedules, and assist with reports and office projects.

Qualifications

• High school diploma or equivalent required.
• Previous experience in customer service, reception, or office administration preferred.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Greet and assist customers, visitors, and vendors in a professional manner.
• Answer and direct incoming phone calls, emails, and inquiries.
• Maintain accurate customer and company records.
• Perform data entry and manage office documentation.
• Handle incoming and outgoing mail and deliveries.
• Order and maintain office supplies and equipment.
• Assist with preparing reports, correspondence, and other administrative documents.
• Support daily office operations and special projects as assigned.

Skills

Customer Service

Administrative Support

Scheduling & Calendar Management

Data Entry

Communication

Time Management

Organization

Microsoft Office

Multitasking

Conflict Resolution

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Benefits:

• 401(k) matching


• Competitive salary


• Dental insurance


• Health insurance


• Paid time off


• Vision insurance

Position Title:

Front Office Coordinator

Job Summary:

The Front Office Coordinator serves as the first point of contact, and visitors while overseeing daily administrative tasks. This role is responsible for providing exceptional customer service, coordinating schedules, supplies, files, digitalizing, invoicing, containers (export documents) and supporting office staff to ensure efficient business operations.

Key Responsibilities

• Greet and assist customers, visitors, and vendors in a professional manner.


• Answer and direct incoming phone calls, emails, and inquiries.


• Maintain accurate customer and company records.


• Perform data entry and manage office documentation.


• Handle incoming and outgoing mail and deliveries.


• Order and maintain office supplies and equipment.


• Assist with preparing reports, correspondence, and other administrative documents.


• Support daily office operations and special projects as assigned.

Qualifications

• High school diploma or equivalent required.


• Previous experience in customer service, reception, or office administration preferred.


• Strong verbal and written communication skills.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).


• Excellent organizational and multitasking abilities.


• Strong attention to detail and problem-solving skills.


• Ability to work independently and as part of a team.

Skills

• Customer Service


• Administrative Support


• Scheduling & Calendar Management


• Data Entry


• Communication
  
• Time Management


• Organization


• Microsoft Office


• Multitasking


• Conflict Resolution

Resume-Friendly Summary

Professional Front Office Coordinator with experience managing front desk operations, scheduling appointments, handling customer inquiries, maintaining records, and providing administrative support. Recognized for strong organizational skills, excellent customer service, and the ability to efficiently manage multiple priorities in a fast-paced office environment.