Office & Finance Operations Lead

NFI; Glendale (AZ); On-site; USD 65,000 - 80,000; Full time

Job summary

The NFI Office Lead will coordinate and supervise daily office functions across Payroll, HR records, AP/AR, and reporting, working with Operations and Finance to maintain controls and efficiency.

You will lead administrative staff, manage records, and support site leadership with KPI tracking and financial performance monitoring. A background in office administration and strong MS Office skills are required.

Qualifications

• High school diploma or equivalent required.
• 2-5 years office experience.
• Proficient in MS Office and standard office technology.
• Strong communication and organizational skills.
• Familiarity with payroll, accounts payable and budgeting processes.
• Ability to work irregular hours as needed.

Responsibilities

• Administrates Payroll: reporting, balances, P&L & exception reports.
• Gathers and maintains all data and records relative to HR: personnel files, attendance, vacations, new hire packets and PAF’s.
• Process of Accounts payable: receives all P.O’s & requisitions electronically and all vendor(s) aging.
• Answers and routes all telephone calls in a polite manner, taking messages and routing to proper individual in a timely manner.
• Filing, photocopying, receiving incoming and sending outgoing mail.
• Lead daily office operations and administrative processes.
• Supervise and develop administrative personnel.
• Track operational KPIs and financial performance; prepare daily, weekly and monthly reporting.
• Support physical inventory and inventory reconciliation.
• Identify opportunities for cost reduction and process improvement.

Skills

MS Office

Typing

10-key by touch

Shipping systems

Communication skills

Time management

Multitasking

Customer service

Education

High school diploma or equivalent

Tools

UPS shipping software

FedEx shipping software

Job description

The NFI Office Lead will coordinate and supervise daily office functions across Payroll, HR records, AP/AR, and reporting, working with Operations and Finance to maintain controls and efficiency.

You will lead administrative staff, manage records, and support site leadership with KPI tracking and financial performance monitoring. A background in office administration and strong MS Office skills are required.