Office/Finance Assistant

Express Employment Professionals - Cincinnati East; Kalispell (MT); On-site; USD 24,000 - 34,000; Full time

Job summary

Express Employment Professionals is seeking a detail-oriented Office/Finance Assistant to support the local company’s office operations, finance functions, and onboarding in a fast-paced environment.

The role covers administrative duties, bookkeeping, payroll, HR support, and a strong emphasis on confidentiality, accuracy, and professional communication. Pay is $21.00 per hour for 30-40 hours per week, and the position is on-site.

Qualifications

• Minimum of 3 years of administrative experience.
• 1-3 years of bookkeeping, accounts payable experience, or a degree in Accounting, Finance, or Business Administration.
• Proficiency with Microsoft 365.
• Strong data entry and organizational skills.
• Excellent verbal and written communication abilities.
• Strong understanding of internal controls and office procedures.
• Ability to work independently and meet deadlines.
• Excellent time management and multitasking skills.
• Strong analytical and problem-solving abilities.
• Professional demeanor with the ability to maintain confidentiality.

Responsibilities

• Office Administration: Greet clients, manage mail, run errands, data entry, filing, scanning, and office support.
• Finance & Accounting Support: Verify PO/billing, assist with billing questions, review job costing, organize invoices, reconcile statements.
• Human Resources & Payroll Support: Onboard new hires, administer paperwork, track timecards and payroll, assist with benefits, handle confidential information.

Skills

Organizational skills

Verbal & written communication

Time management

Attention to detail

Independent work

Education

Accounting/Finance/Business Administration degree

Tools

Microsoft 365

Job description

Office/Finance Assistant

Express Employment Professionals is seeking a detail-oriented and professional Office/Finance Assistant for a local company. This position is ideal for someone with a strong administrative background who enjoys supporting office operations, finance functions, and employee onboarding in a fast-paced environment.

Pay: $21.00 per hour
Schedule: 30-40 hours per week
Location: Local Company

Job Summary

The Office/Finance Assistant serves as a key support role for the office and finance team, helping ensure smooth daily operations while providing administrative, bookkeeping, payroll, and HR support. This position requires excellent organizational skills, professionalism, attention to detail, and the ability to maintain confidentiality.

Responsibilities

Office Administration

• Greet walk-in clients, subcontractors, vendors, and guests with professionalism and a positive attitude
• Manage incoming and outgoing mail, packages, and correspondence
• Complete bank, mail, and other business-related errand runs
• Perform data entry, filing, copying, scanning, and general office support duties
• Manage inventory and ordering of office supplies and equipment
• Coordinate outside cleaning services
• Prepare meeting materials and company documents
• Maintain employee phone directories and distribute updates as needed
• Coordinate employee recognition efforts, including birthdays and anniversaries

Finance & Accounting Support

• Verify purchase orders against vendor billing and research discrepancies
• Work with Project Managers, vendors, and subcontractors regarding billing questions
• Review job costing reports and assist with financial tracking
• Copy and organize invoices for client billing
• Produce equipment, management, and shop billing reports
• Reconcile client billing statements
• Support the Vice President of Finance with administrative and finance-related tasks

Human Resources & Payroll Support

• Assist with employee onboarding and new-hire administration
• Maintain and distribute new-hire paperwork packets
• Support timecard tracking and recordkeeping for payroll processing
• Assist with general HR functions and employee benefit administration
• Handle sensitive and confidential information with discretion

Qualifications

• Minimum of 3 years of administrative experience
• 1-3 years of bookkeeping, accounts payable experience, or a degree in Accounting, Finance, or Business Administration
• Proficiency with Microsoft 365
• Strong data entry and organizational skills
• Excellent verbal and written communication abilities
• Strong understanding of internal controls and office procedures
• Ability to work independently and meet deadlines
• Excellent time management and multitasking skills
• Strong analytical and problem-solving abilities
• Professional demeanor with the ability to maintain confidentiality

We're Looking for Someone Who:

• Has a positive attitude and strong work ethic
• Is self-motivated and takes initiative
• Is highly organized and detail-oriented
• Possesses strong interpersonal skills and professionalism
• Works well independently and as part of a team
• Understands the importance of supporting company goals and core values