Administrative Assistant

Express Employment Professionals - Cincinnati East; Wilkes-Barre (Luzerne County); On-site; USD 23,000 - 25,000; Full time

Benefits offered by this job

401(k)

401(k) Matching

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off

Job summary

Express Employment Professionals - Cincinnati East is seeking an Office Assistant to support daily administrative operations in a fast-paced manufacturing office. The role involves handling calls, filing, invoicing, and coordinating with multiple departments, while delivering professional customer service.

The ideal candidate has prior office experience, strong Microsoft Office skills, superior organization, attention to detail, and the ability to work on-site Monday through Friday.

Qualifications

• Previous office or administrative experience preferred.
• Proficient in Word, Excel, PowerPoint.
• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy.
• Professional communication and customer service.

Responsibilities

• Answer and direct incoming calls using a multi-line phone system.
• Perform clerical tasks including filing, scanning, faxing, shredding, and mail distribution.
• Process and reconcile weekly expense reports.
• Manage credit reference requests and related documentation.
• Receive and process inventory invoices accurately and timely.
• Provide administrative support to various departments as needed.
• Assist with general office management duties and special projects.
• Maintain organized records and files while ensuring data accuracy.
• Support daily office operations and complete assigned tasks in a timely manner.

Skills

Microsoft Office

Organizational skills

Multitasking

Customer service

Time management

Job description

Office Assistant

Pay: $17.00 - $18.00 per hour

Schedule: Monday through Friday, 8:00 AM - 5:00 PM or 8:00 AM - 4:30 PM
Location: On-site

Position Overview

A well-established manufacturer serving the material handling industry is seeking a detail-oriented and dependable Office Assistant to support daily administrative operations. This role is ideal for an organized professional who enjoys working in a fast-paced office environment and providing excellent internal and external customer service.

The Office Assistant will play an important role in maintaining efficient office operations by handling administrative tasks, supporting multiple departments, and ensuring professional communication with customers, vendors, and team members.

Key Responsibilities

• Answer and direct incoming calls using a multi-line phone system while maintaining a professional and courteous demeanor.
• Perform a variety of administrative and clerical functions including filing, scanning, faxing, shredding, and mail distribution.
• Process and reconcile weekly expense reports.
• Manage credit reference requests and related documentation.
• Receive and process inventory invoices accurately and timely.
• Provide administrative support to various departments as needed.
• Assist with general office management duties and special projects.
• Maintain organized records and files while ensuring data accuracy.
• Support daily office operations and complete assigned tasks in a timely manner.

Qualifications

• Previous office or administrative experience preferred.
• Strong computer skills with proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Professional communication and customer service skills.
• Ability to prioritize tasks and manage time effectively.
• Dependable attendance and commitment to working on-site.
• Ability to work independently as well as part of a team.

What We're Looking For

The ideal candidate is a motivated professional who thrives in a collaborative office environment, takes initiative, and enjoys supporting a variety of business functions. A positive attitude, strong work ethic, and willingness to learn are essential for success in this role.

Benefits

• 401(k)
• 401(k) Matching
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid Time Off

Additional Information

• Full-time position, 40 hours per week
• Overtime may be required based on business needs