Administrative Assistant

Kawi Energy Group Corp; Secaucus (NJ); On-site; USD 38,000 - 52,000; Full time

Job summary

Kawi Energy Group Corp in Secaucus, NJ is seeking an organized Administrative Assistant to support office staff and management, process payroll data review, and maintain employee records.

The role involves handling invoices, accounts receivable/payable monitoring, vendor coordination, onboarding/offboarding logistics, and ensuring compliance with recordkeeping requirements while growing into broader admin duties.

Qualifications

• Associate or bachelor’s degree preferred or equivalent practical experience.
• Proven experience as administrative assistant or in a similar role.
• Familiarity with payroll and benefits administration basics is a plus.
• Strong organizational skills and attention to detail.
• Proficient with Microsoft Office and new tools.

Responsibilities

• Provide administrative support to office staff and management.
• Assist with reviewing timesheets and expenses for payroll.
• Maintain employee records related to benefits enrollment and terminations.
• Prepare, send, and track client and vendor invoices.
• Monitor accounts receivable/payable and flag overdue items.
• Support subcontract billing and purchase order tracking as needed.
• Assist in event planning and coordination.
• Maintain inventory of office supplies and flag low items.
• Place orders for office supplies and equipment.
• Serve as a contact for facilities issues and vendor visits.
• Support general office upkeep and organization.
• Assist onboarding and offboarding logistics.
• Help maintain accurate employee files for compliance.
• Assist with filing, data entry, and document organization across HR and operations.
• Perform any other administrative responsibilities as assigned.

Skills

Administrative support

Payroll basics

Benefits administration basics

Microsoft Office

Data entry

Communication

Education

Associate or Bachelor’s degree preferred

Tools

Monday.com

Adobe

Canva

Job description

Key Duties and Responsibilities

• Provide administrative support to the office staff and management team
• Assist with reviewing timesheet and expenses data for payroll processing
• Help maintain employee records related to benefits enrollment, changes, and terminations
• Assist with preparing, sending, and tracking client and vendor invoices
• Help monitor accounts receivable/payable status and flag overdue items
• Support subcontract billing and purchase order tracking as needed
• Assist in event planning and coordination
• Maintain an up-to-date inventory of office supplies and proactively flag items running low
• Place and track orders for office supplies and equipment
• Serve as a point of contact for facilities issues, deliveries, and vendor visits
• Support general office upkeep and organization
• Assist with onboarding and offboarding logistics (paperwork, equipment, access)
• Help maintain accurate employee files in compliance with recordkeeping requirements
• Assist with filing, data entry, and document organization across HR and operations
• Any other administrative responsibilities as assigned

Qualifications and Requirements

• Associate or bachelor’s degree preferred, or equivalent practical experience
• Proven experience as an administrative assistant or in a similar role
• Familiarity with payroll and/or benefits administration basics is a plus.
• Working proficiency with Microsoft Suite products (Outlook, Word, Excel, Teams etc)
• Must be comfortable learning and using new tools and software(s) (e.g., Monday.com, Adobe, Canva etc)
• Strong organizational skills and attention to detail
• Clear, professional written and verbal communication
• Ability to handle sensitive/confidential information with discretion
• Comfortable managing multiple small tasks and priorities in a fast-paced, small-office environment
• Reliable, self-motivated, and eager to grow into broader administrative responsibilities over time
• Ability to work independently as well as part of a team