Office & Facilities Manager — HR Onboarding & Ops

Hm Ec; Pearland (TX); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

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Job summary

Hm Ec is seeking an experienced Office Administrator to manage Pearland office operations, facilities, supplies, and visitor services. The role requires overseeing deliveries, shipments, and meeting coordination, while ensuring a welcoming environment for visitors and staff.

The candidate will support onboarding with the Pasadena corporate office and maintain accurate records, using Microsoft 365 tools and strong organizational skills to keep the office running smoothly.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 5+ years in office management, administration, or facilities.
• Experience with shipping, receiving, and inventory management.
• Proficiency in Microsoft 365 (Outlook, Excel, Teams).
• Strong organization, time management, and follow-through.
• Clear, courteous communication with all levels.
• Operational ownership and problem-solving mindset.
• Ability to work independently as the onsite admin resource.

Responsibilities

• Serve as single point of contact for Pearland office facilities and supplies.
• Greet visitors and provide a professional, welcoming presence.
• Answer calls, route inquiries, and manage sign-in/badges.
• Receive, inspect, log, and distribute deliveries.
• Prepare outgoing shipments and couriers.
• Maintain stock of office, break room, safety supplies.
• Keep inventory records and report discrepancies.
• Coordinate with building management and janitorial vendors.
• Schedule meetings and manage conference room bookings.
• Support onboarding logistics with Pasadena HQ.

Skills

Office management experience

Shipping & inventory management

Communication skills

Time management

Problem solving

Independent work

Education

High school diploma or equivalent

Associate degree or coursework preferred

Tools

Microsoft 365 Suite

Job description

Hm Ec is seeking an experienced Office Administrator to manage Pearland office operations, facilities, supplies, and visitor services. The role requires overseeing deliveries, shipments, and meeting coordination, while ensuring a welcoming environment for visitors and staff.

The candidate will support onboarding with the Pasadena corporate office and maintain accurate records, using Microsoft 365 tools and strong organizational skills to keep the office running smoothly.