Office Manager

Hm Ec; Pearland (TX); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

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Job summary

Hm Ec is seeking an experienced Office Administrator to manage Pearland office operations, facilities, supplies, and visitor services. The role requires overseeing deliveries, shipments, and meeting coordination, while ensuring a welcoming environment for visitors and staff.

The candidate will support onboarding with the Pasadena corporate office and maintain accurate records, using Microsoft 365 tools and strong organizational skills to keep the office running smoothly.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 5+ years in office management, administration, or facilities.
• Experience with shipping, receiving, and inventory management.
• Proficiency in Microsoft 365 (Outlook, Excel, Teams).
• Strong organization, time management, and follow-through.
• Clear, courteous communication with all levels.
• Operational ownership and problem-solving mindset.
• Ability to work independently as the onsite admin resource.

Responsibilities

• Serve as single point of contact for Pearland office facilities and supplies.
• Greet visitors and provide a professional, welcoming presence.
• Answer calls, route inquiries, and manage sign-in/badges.
• Receive, inspect, log, and distribute deliveries.
• Prepare outgoing shipments and couriers.
• Maintain stock of office, break room, safety supplies.
• Keep inventory records and report discrepancies.
• Coordinate with building management and janitorial vendors.
• Schedule meetings and manage conference room bookings.
• Support onboarding logistics with Pasadena HQ.

Skills

Office management experience

Shipping & inventory management

Communication skills

Time management

Problem solving

Independent work

Education

High school diploma or equivalent

Associate degree or coursework preferred

Tools

Microsoft 365 Suite

Job description

Department Human Resources Location Pearland TX Flsa Status Non-Exempt work schedule Standard schedule is Monday through Friday.

Core Job Responsibilities

• Be accountable for day-to-day operations of the Pearland office as the single point of contact for facilities, supplies, shipping, receiving, and visitor needs
• Greet and assist visitors, clients, vendors, and employees with a professional, welcoming presence
• Answer and route phone calls and general inquiries, and maintain visitor sign in and badge procedures
• Receive, inspect, log, and distribute incoming deliveries and packages
• Prepare and track outgoing shipments and courier requests
• Maintain stock of office, break room, and safety supplies, and reorder before items run low
• Keep accurate inventory and receiving records and report discrepancies promptly
• Keep the break room, kitchen, conference rooms, and common areas clean, stocked, and organized
• Coordinate with building management, janitorial, and maintenance vendors on repairs and service needs
• Report and follow up on facility, safety, and security concerns
• Support emergency readiness, including first aid and fire safety supplies, evacuation procedures, and drills
• Schedule and prepare conference rooms and coordinate meetings, catering, and events
• Support timekeeping, expense reporting, and document filing as needed
• Maintain vendor contacts and office service agreements
• Partner with the Pasadena corporate office and HR on onboarding logistics for new hires, including equipment, access, and workspace setup

Essential Qualifications

• High school diploma or equivalent required; associate degree or relevant coursework preferred
• Five or more years of office management, administrative, or facilities experience
• Experience with shipping, receiving, and inventory or supply management
• Manage communication with the leasing agent on office hours to ensure the A/C is on when we need it outside of normal office hours
• Proficiency in Microsoft 365, including Outlook, Excel, and Teams
• Strong organization, time management, and follow through
• Clear, courteous communication with people at every level
• Operational ownership: responsible for outcomes, anticipates needs, and follows issues through to resolution
• Service oriented mindset: professional, pleasant, and dependable with visitors, clients, vendors, and employees
• Capable of working independently: sets priorities, makes sound decisions, and keeps the office running as the only administrative resource onsite
• Experience in construction, engineering, or industrial settings is a plus, but not required

Physical Requirements

• Occasionally lift objects weighing up to 25 pounds
• Sit for long periods of time
• Occasionally stoop, kneel or crouch
• Use hands and arms to reach for, grasp and manipulate objects
• Stand and walk while receiving, stocking, and moving supplies

Environment

Most work time is spent in an office environment, with regular activity in a light warehouse and receiving area.