Office & Facilities Coordinator — NYC (3-Month Contract)

Suno; New York (NY); Sur place; USD 54 000 - 67 000; Plein temps

Résumé du poste

Suno seeks a detail-oriented Office Coordinator to support our NYC Workplace team and be the heartbeat of office operations. This role, reporting to the Office Manager, is the first face visitors see and combines facilities precision with hospitality to enable creativity and productivity.

The ideal candidate thrives in a dynamic environment, handling confidential documents, coordinating team experiences, and ensuring the workplace supports our team’s best work.

Qualifications

• 1–2 years in office management or facilities coordination
• Strong organizational and multitasking abilities
• Excellent interpersonal and communication skills
• Experience managing vendor relationships
• Proficiency with office management software and digital tools
• Problem-solving mindset with ability to work independently
• Detail-oriented approach with a proactive attitude
• Comfort with dynamic environments and changing priorities
• A love of music is a huge plus

Responsabilités

• Process and maintain NDAs, waivers, and contracts
• Serve as onsite coordinator for guests and candidates
• Handle incoming/outgoing package shipments
• Scan and distribute incoming mail to teams
• Manage digital and physical filing systems
• Primary contact for vendors and service providers
• Establish partnerships with local hotels and vendors
• Support visiting executives and special projects
• Oversee office maintenance and address facility issues
• Maintain daily office cleanliness and organization
• Manage security system including badges/camera monitoring
• Oversee onsite music studio and partnerships team support
• Provide plant care and maintenance
• Monitor and stock food/beverage supplies
• Coordinate daily lunch program
• Maintain office supply inventory
• Manage guest access with building security
• Oversee AV systems setup and troubleshooting
• Coordinate device procurement and inventory
• Plan and execute team events and activities
• Create welcoming environment for employees and visitors
• Support office culture initiatives
• Assist talent acquisition onsite coordination
• Support new hire onboarding

Connaissances

Organizational skills

Multitasking

Interpersonal skills

Vendor management

Office software

Problem solving

Detail-oriented

Adaptability

Music lover

Description du poste

Suno seeks a detail-oriented Office Coordinator to support our NYC Workplace team and be the heartbeat of office operations. This role, reporting to the Office Manager, is the first face visitors see and combines facilities precision with hospitality to enable creativity and productivity.

The ideal candidate thrives in a dynamic environment, handling confidential documents, coordinating team experiences, and ensuring the workplace supports our team’s best work.