Office Coordinator, NYC (Contract)

Suno; New York (NY); On-site; USD 54,000 - 67,000; Full time

Job summary

Suno seeks a detail-oriented Office Coordinator to support our NYC Workplace team and be the heartbeat of office operations. This role, reporting to the Office Manager, is the first face visitors see and combines facilities precision with hospitality to enable creativity and productivity.

The ideal candidate thrives in a dynamic environment, handling confidential documents, coordinating team experiences, and ensuring the workplace supports our team’s best work.

Qualifications

• 1–2 years in office management or facilities coordination
• Strong organizational and multitasking abilities
• Excellent interpersonal and communication skills
• Experience managing vendor relationships
• Proficiency with office management software and digital tools
• Problem-solving mindset with ability to work independently
• Detail-oriented approach with a proactive attitude
• Comfort with dynamic environments and changing priorities
• A love of music is a huge plus

Responsibilities

• Process and maintain NDAs, waivers, and contracts
• Serve as onsite coordinator for guests and candidates
• Handle incoming/outgoing package shipments
• Scan and distribute incoming mail to teams
• Manage digital and physical filing systems
• Primary contact for vendors and service providers
• Establish partnerships with local hotels and vendors
• Support visiting executives and special projects
• Oversee office maintenance and address facility issues
• Maintain daily office cleanliness and organization
• Manage security system including badges/camera monitoring
• Oversee onsite music studio and partnerships team support
• Provide plant care and maintenance
• Monitor and stock food/beverage supplies
• Coordinate daily lunch program
• Maintain office supply inventory
• Manage guest access with building security
• Oversee AV systems setup and troubleshooting
• Coordinate device procurement and inventory
• Plan and execute team events and activities
• Create welcoming environment for employees and visitors
• Support office culture initiatives
• Assist talent acquisition onsite coordination
• Support new hire onboarding

Skills

Organizational skills

Multitasking

Interpersonal skills

Vendor management

Office software

Problem solving

Detail-oriented

Adaptability

Music lover

Job description

About Suno

We're building the world's first creative entertainment platform, where the entire world can feel the joy and fulfillment of making music. Music is for everyone: Our users include everyone from grandmothers creating songs for their loved ones, to Grammy winners using Suno Studio, our power tool, to make the most popular hits in the world.

Building the future of entertainment requires ambition. The pace is fast, the problems are hard, and the work demands ownership and intensity. For the right people, it's incredibly rewarding: a chance to shape a new medium, work with a small team that cares deeply about quality, make music, drink too much coffee, and build something that millions of people use to express themselves in ways that were never before possible.

Suno is the fastest growing consumer entertainment company and the leader in AI music. We are backed by leading investors including Bond Capital, Menlo Ventures, Lightspeed Venture Partners, IVP, Forerunner, Union Square Ventures, Alkeon, Quiet, Matrix Partners, Schroders Capital and, NVentures (venture arm of NVIDIA).

About the Role

We're seeking a detail-oriented Office Coordinator to support our Workplace team and be the heartbeat of our NYC office operations. This person will report into the current Office Manager. As the first face visitors see and the go-to person for our team's daily needs, you'll create an environment where creativity and productivity thrive. This role combines the precision of facilities management with the warmth of hospitality.

The ideal candidate thrives in a dynamic environment where no two days are the same, bringing both meticulous organizational skills and a natural talent for making people feel welcome. From managing confidential documents to coordinating team experiences, your attention to detail and proactive approach will ensure our workplace supports our team's best work.

Listen to the song we made about the role! https://suno.com/s/Xvlkl9u53fQxJzIq

What You'll Do

Administrative Management:

• Process and maintain NDAs, waivers, and contracts
• Serve as onsite coordinator for guests and candidates
• Handle incoming/outgoing package shipments
• Scan and distribute incoming mail to appropriate teams
• Manage digital and physical filing systems
• Serve as primary point of contact for vendors and service providers
• Establish and negotiate partnerships with local hotels and vendors
• Support visiting executives and special projects

Office Operations & Facilities:

• Oversee office maintenance and promptly address facility issues
• Maintain daily office cleanliness and organization
• Manage security system including badges and camera monitoring
• Manage onsite music studio, support partnerships team in hosting artists
• Provide plant care and maintenance throughout the office
• Monitor and stock food/beverage supplies
• Coordinate daily lunch program including setup, service, and cleanup
• Maintain office supply inventory
• Process incoming and outgoing mail/packages
• Manage guest and visitor access, including registration with building security
• Oversee AV systems setup and troubleshooting
• Coordinate device procurement and inventory

Team Experience:

• Plan and execute team events and activities
• Create a welcoming environment for employees and visitors
• Support office culture initiatives
• Support the talent acquisition team through onsite coordination
• Support new hire onboarding

What You'll Need

• 1-2 years of experience in office management or facilities coordination
• Strong organizational and multitasking abilities
• Excellent interpersonal and communication skills
• Experience managing vendor relationships
• Proficiency with office management software and digital tools
• Problem-solving mindset with ability to work independently
• Detail-oriented approach with a proactive attitude
• Comfort with dynamic environments and changing priorities
• A love of music is a huge plus

Additional Notes:

• Applicants must be eligible to work in the US.
• This is an in person role working at our NYC office
• This is a 3 month contract with the possibility to extend or convert to full time

Suno is proud to be an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, genetic information, veteran status, or any other legally protected basis under provincial, federal, state, and local laws, regulations, or ordinances. We will also consider qualified applicants with criminal histories in a manner consistent with the requirements of state and local laws, including the Massachusetts Fair Chance in Employment Act, NYC Fair Chance Act, LA City Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.