Creative Office & Events Coordinator

Suno; Los Angeles, Northern (CA, KY); Hybrid; USD 55,000 - 62,000; Full time

Job summary

Suno in Los Angeles is seeking a detail-oriented Office Coordinator to support the Workplace team and be the heartbeat of our LA office operations. You will embody hospitality while handling facilities tasks, ensuring a professional, welcoming environment for guests and team members.

The role combines administrative rigor with a warm, people-focused approach, coordinating NDAs, shipments, mail, and vendor partnerships while supporting events and onboarding.

Qualifications

• 1–2 years of experience in office management or facilities coordination.
• Strong organizational and multitasking abilities.
• Excellent interpersonal and communication skills.
• Experience managing vendor relationships.
• Proficiency with office management software and digital tools.
• Problem-solving mindset with ability to work independently.
• Detail-oriented approach with a proactive attitude.
• Comfort with dynamic environments and changing priorities.
• A love of music is a huge plus.

Responsibilities

• Process and maintain NDAs, waivers, and contracts.
• Serve as onsite coordinator for guests and candidates.
• Handle incoming/outgoing package shipments.
• Scan and distribute incoming mail to appropriate teams.
• Manage digital and physical filing systems.
• Serve as primary point of contact for vendors and service providers.
• Establish and negotiate partnerships with local hotels and vendors.
• Support visiting executives and special projects.
• Oversee office maintenance and promptly address facility issues.
• Maintain daily office cleanliness and organization.
• Manage security system including badges and camera monitoring.
• Manage onsite music studio, support partnerships team in hosting artists.
• Provide plant care and maintenance throughout the office.
• Monitor and stock food/beverage supplies.
• Coordinate daily lunch program including setup, service, and cleanup.
• Maintain office supply inventory.
• Process incoming and outgoing mail/packages.
• Manage guest and visitor access, including registration with building security.
• Oversee AV systems setup and troubleshooting.
• Coordinate device procurement and inventory.
• Plan and execute team events and activities.
• Create a welcoming environment for employees and visitors.
• Support office culture initiatives.
• Support the talent acquisition team through onsite coordination.
• Support new hire onboarding

Skills

Office management

Organizational skills

Interpersonal skills

Vendor management

Communication skills

Independent worker

Love of music

Digital tools

Tools

Office software

Digital tools

Job description

Suno in Los Angeles is seeking a detail-oriented Office Coordinator to support the Workplace team and be the heartbeat of our LA office operations. You will embody hospitality while handling facilities tasks, ensuring a professional, welcoming environment for guests and team members.

The role combines administrative rigor with a warm, people-focused approach, coordinating NDAs, shipments, mail, and vendor partnerships while supporting events and onboarding.