Music Studio Office & Experience Coordinator

Suno; New York (NY); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental coverage

Vision coverage

401k

Job summary

Suno in New York City is seeking a detail-oriented Office Coordinator to be the heartbeat of our Workplace team. You’ll manage NDAs, vendor relations, mail and packages, and the daily flow of an active office, while ensuring a welcoming environment for guests and staff.

You’ll coordinate facilities, AV, security, and events, partnering with teams to support onboarding and culture initiatives, with a strong emphasis on organization and proactive problem-solving.

Qualifications

• 1–2 years of experience in office management or facilities coordination.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Experience managing vendor relationships.
• Proficiency with office management software and digital tools.
• Problem-solving mindset with ability to work independently.
• Detail-oriented approach with a proactive attitude.
• Comfort with dynamic environments and changing priorities.
• A love of music is a huge plus.

Responsibilities

• Process and maintain NDAs, waivers, and contracts.
• Serve as onsite coordinator for guests and candidates.
• Handle incoming/outgoing package shipments.
• Scan and distribute incoming mail to appropriate teams.
• Manage digital and physical filing systems.
• Serve as primary point of contact for vendors and service providers.
• Establish and negotiate partnerships with local hotels and vendors.
• Support visiting executives and special projects.
• Oversee office maintenance and promptly address facility issues.
• Maintain daily office cleanliness and organization.
• Manage security system including badges and camera monitoring.
• Manage onsite music studio, support partnerships team in hosting artists.
• Provide plant care and maintenance throughout the office.
• Monitor and stock food/beverage supplies.
• Coordinate daily lunch program including setup, service, and cleanup.
• Maintain office supply inventory.
• Process incoming and outgoing mail/packages.
• Manage guest and visitor access, including registration with building security.
• Oversee AV systems setup and troubleshooting.
• Coordinate device procurement and inventory.
• Plan and execute team events and activities.
• Create a welcoming environment for employees and visitors.
• Support office culture initiatives.
• Support the talent acquisition team through onsite coordination.
• Support new hire onboarding

Skills

Organizational skills

Communication skills

Vendor management

Problem solving

Multitasking

Detail-oriented

Independent work

Music affinity

Tools

Office software

Job description

Suno in New York City is seeking a detail-oriented Office Coordinator to be the heartbeat of our Workplace team. You’ll manage NDAs, vendor relations, mail and packages, and the daily flow of an active office, while ensuring a welcoming environment for guests and staff.

You’ll coordinate facilities, AV, security, and events, partnering with teams to support onboarding and culture initiatives, with a strong emphasis on organization and proactive problem-solving.