Face of the Office & Facilities Lead — Hybrid

Next Insurance, Inc.; Palo Alto (CA); Presencial; USD 70 000 - 95 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Partial subsidized medical plan

Fully subsidized vision/dental options

Life insurance

Disability insurance

401(k)

Flexible paid time off

Parental leave

Resumo da oferta

Next Insurance, Inc. in Palo Alto, CA is seeking an experienced Office Administrator to oversee daily operations in our hybrid workplace. You will partner with site leaders, manage budgets, coordinate events, and ensure a welcoming, on-brand office environment.

The ideal candidate has 2+ years in office administration, strong organizational and communication skills, and proficiency in Google Suite and Slack. This full-time role requires onsite presence five days a week.

Qualificações

• Associates or Bachelor's degree in hospitality, human resources, facilities, or related fields preferred.
• Minimum 2 years experience as an office admin and/or manager or similar administrative role.
• Excellent organizational and multitasking skills with strong attention to detail.
• Proficiency in Google Suite, Slack, and ticketing systems.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Problem-solving skills with a proactive and resourceful approach.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility to adapt to changing priorities and deadlines.
• Motivated with a passion for organization and administration
• Able to interface with executive leadership and be the face of the office.
• Able to be onsite 5 days a week during core business hours.

Responsabilidades

• Oversee and manage daily office operations to ensure efficiency, happiness, and productivity.
• Act as the face of the office and the point of contact with building management, internal employees & cross-functional partners
• Coordinate administrative activities, including managing vendor schedules, company meetings, onsite offsites, greeting and touring visitors/candidates, etc.
• Exhibit supreme attention to detail to provide a sparkling workspace that's inviting and clean.
• Ensuring the office environment is on-brand and reflects the values of NEXT.
• Coordinate and execute engaging events like company milestones, weekly brunches, holiday parties, and surprise & delight moments.
• Maintain office supplies inventory and ensure proper stocking levels.
• Handle incoming and outgoing correspondence, including emails, Slacks, tickets, and occasional phone calls.
• Sorting, routing mail to the proper department; sometimes scanning important claims or financial related materials.
• Manage office budgets and expenses.
• Assist in People-related tasks such as tours, hosting visitors/candidates, and setting the tone to provide an uplifting office experience.
• Implement and maintain office policies and procedures to uphold organizational standards.
• Coordinate office maintenance and repairs, liaising with vendors and service providers.
• Assist in special projects as needed.
• Overseeing office moves, reshuffles, furniture placement, and upgrades to the built environment.
• Prep space as needed for specific meeting types (e.g. onsites, trainings, all-hands, partner meetings, events, etc.).

Conhecimentos

Google Suite

Slack

Ticketing systems

Organizational skills

Communication

Multitasking

Confidentiality

Interpersonal skills

Independence

Team collaboration

Formação académica

Associates or Bachelor's degree in hospitality, human resources, facilities, or related fields

Descrição da oferta de emprego

Next Insurance, Inc. in Palo Alto, CA is seeking an experienced Office Administrator to oversee daily operations in our hybrid workplace. You will partner with site leaders, manage budgets, coordinate events, and ensure a welcoming, on-brand office environment.

The ideal candidate has 2+ years in office administration, strong organizational and communication skills, and proficiency in Google Suite and Slack. This full-time role requires onsite presence five days a week.