Office Experience & Facilities Lead (Palo Alto)

Nextinsurance66; Palo Alto (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Performance bonus

Medical plan

Vision & dental

Life insurance

401(k)

Paid time off

Parental leave

Job summary

NEXT Insurance is seeking an experienced Office Administrator to oversee day-to-day operations at our Palo Alto, CA campus in a full-time, onsite role. You will partner with the Head of Workplace/Facilities and site leaders to create a welcoming, efficient workspace that reflects NEXT’s values.

In this role, you’ll manage vendor relations, coordinate events, maintain budgets, and support People-related tasks, ensuring a positive office culture and smooth operations in a fast-paced environment.

Qualifications

• Associate or bachelor’s degree in hospitality, HR, facilities, or a related field.
• Minimum 2 years of office admin or manager experience.
• Excellent organizational and multitasking abilities with sharp attention to detail.
• Strong communication and interpersonal skills.
• Ability to work independently and with a team in a fast-paced environment.

Responsibilities

• Oversee and manage daily office operations to ensure efficiency, happiness, and productivity.
• Be the face of the office to building management and internal partners.
• Coordinate administrative activities, vendor schedules, meetings, and events.
• Maintain a sparkling, on-brand, and organized workspace.
• Ensure office environment reflects NEXT values.
• Plan and execute events like milestones, weekly brunches, and parties.
• Manage office budgets and expenses.
• Assist with onboarding tours and hosting visitors/candidates.
• Implement and maintain office policies and procedures.
• Coordinate office moves and space planning.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Independent & collaborative

Education

Associate degree

Bachelor's degree

Tools

Google Suite

Slack

Ticketing systems

Job description

NEXT Insurance is seeking an experienced Office Administrator to oversee day-to-day operations at our Palo Alto, CA campus in a full-time, onsite role. You will partner with the Head of Workplace/Facilities and site leaders to create a welcoming, efficient workspace that reflects NEXT’s values.

In this role, you’ll manage vendor relations, coordinate events, maintain budgets, and support People-related tasks, ensuring a positive office culture and smooth operations in a fast-paced environment.