Executive Concierge & Office Operations Lead

Forrest Solutions LLC; Town of Charlotte (NY); On-site; USD 25,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions seeks an experienced Executive Concierge to support our Office Managing Partner and Local Events Services team. The role emphasizes calendar management, email support, and a hands-on approach to a fast-paced office environment.

Ideal candidates excel in organization, communication, and multi-tasking, handling diverse tasks from meeting coordination to travel planning and expense processing with professional discretion.

Qualifications

• Previous experience in an administrative or executive support role.
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to work effectively in a fast-paced environment.
• Proactive and detail-oriented approach to tasks.
• Must have strong technical skills (Microsoft Office Suite, SharePoint, Expense and Travel Systems)

Responsibilities

• Provide on-site administrative support for the Office Managing Partner (OMP).
• Manage the OMP's calendar using Microsoft Outlook with accurate scheduling.
• Provide email support to the OMP and respond to inquiries promptly.
• Assist with CPE/CPA related tasks as needed.
• Coordinate office and conference room reservations.
• Arrange gifts for clients and staff.
• Support OMP with reporting and content distribution.
• Assist travel planning and maintain travel profiles.
• Monitor, review, and submit expense reports per firm requirements.
• Process Passport/Visa requests efficiently.
• Maintain and synchronize time daily for the OMP.
• Track time spent on Executive Concierge duties.
• Coordinate meetings and events for the OMP and local office.
• Arrange conference calls via WebEx, Teams, etc.
• Coordinate catering needs using preferred vendors.

Skills

Administrative support

Multitasking

Organization

Communication

Fast-paced environment

Detail-oriented

Proactive

Tools

Microsoft Office Suite

SharePoint

Expense and Travel Systems

Job description

Opensity Solutions seeks an experienced Executive Concierge to support our Office Managing Partner and Local Events Services team. The role emphasizes calendar management, email support, and a hands-on approach to a fast-paced office environment.

Ideal candidates excel in organization, communication, and multi-tasking, handling diverse tasks from meeting coordination to travel planning and expense processing with professional discretion.