Office Experience & Facilities Coordinator

CI Financial; Dallas (TX); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

401(k) Plan

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Maternity & Parental Leave

Flexible Spending Accounts

Commuter Benefits

Professional Development

Job summary

Corient seeks an Office Operations & Facilities Coordinator to support daily functions across reception, vendor management, safety, and employee experience at our Dallas-area office. You will manage office space, coordinate with building management, track supplies, and ensure spaces remain clean, safe and fully operational.

This role requires on-site work five days a week, strong organizational and communication skills, and experience in hospitality or administrative settings.

Qualifications

• High school diploma or equivalent (required); associate or bachelor’s degree preferred.
• Ability to work on-site in the office five (5) days per week.
• Proven experience in office management, hospitality, or administrative roles.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite and visitor management systems.
• Ability to handle AV setup and basic IT troubleshooting.
• Professional appearance and attention to detail.

Responsibilities

• Conduct daily walkthroughs to ensure space is clean, safe, and fully operational.
• Manage and track inventory of office supplies, pantry items, and decorative elements.
• Maintain workspace assignments and seating charts; create and update nameplates.
• Coordinate with building management and vendors for maintenance, repairs, and service needs.
• Monitor SLAs, KPIs and contractual agreements of external partners; evaluate alternatives when needed.
• Schedule freight elevator for moves, deliveries, and project work.
• Greet and assist visitors, answer inquiries, and create a positive first impression.
• Provide hospitality services (water, coffee) and assist with coats and luggage.
• Respond to and direct incoming calls and emails professionally.
• Maintain visitor management systems and issue badges per security protocols.
• Assist HR with onboarding by coordinating building access, orientation, and workstation setup.
• Manage the Workplace Request Log and respond to inquiries.
• Oversee mail, deliveries, and shipping services.
• Support office events and engagement activities, including booking rooms and logistics.
• Ensure deliveries and events comply with building insurance and reservation requirements.
• Help maintain an environment that reflects company values and enhances employee experience.
• Monitor adherence to building access protocols and safety procedures.
• Assist with emergency procedures, drills, and safety programs.
• Check fire extinguishers, exit signs, AEDs, and ensure exits remain clear.
• Manage vendor relationships, COIs, and coordinate IT/troubleshooting for office systems.
• Track office expenses, supplier invoices, and occupancy-related reporting.
• Assist with onsite moves, relocations, and space updates.
• Support business continuity during weather events or disruptions.

Skills

Organizational skills

Communication

Multitasking

Hospitality

MS Office

Education

High school diploma

Associate or bachelor preferred

Tools

MS Office Suite

Visitor management systems

AV setup/IT troubleshooting

Office equipment maintenance

Job description

Corient seeks an Office Operations & Facilities Coordinator to support daily functions across reception, vendor management, safety, and employee experience at our Dallas-area office. You will manage office space, coordinate with building management, track supplies, and ensure spaces remain clean, safe and fully operational.

This role requires on-site work five days a week, strong organizational and communication skills, and experience in hospitality or administrative settings.