Office Manager I

Corient Services LLC; Morristown (TN); On-site; USD 37,195 - 44,083; Full time

Benefits offered by this job

401(k) Plan

Medical plan options

Dental, Vision & Life Insurance

Short-term & Long-term Disability

Paid maternity & parental leave

Flexible Spending Accounts

Commuter & Transit FSA

Perkspot corporate discount

Training reimbursement

Professional designations

Volunteer days

Job summary

Corient Services LLC is seeking an Office Operations & Facilities Coordinator to ensure a clean, safe, and fully functional workspace. You will manage inventory, seating charts, and vendor relationships, while supporting onboarding and mail logistics.

The role covers reception, visitor experience, events, and safety compliance, with duties including badge issuance, room bookings, and coordination of IT/troubleshooting for office equipment.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• On-site in the office five days per week.
• Proven experience in office management, hospitality, or administrative roles.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite and visitor management systems.
• Ability to handle AV setup and basic IT troubleshooting.

Responsibilities

• Oversee Office Operations & Facilities, inventory, seating charts, and vendor coordination.
• Manage Reception & Visitor Experience, greet visitors, handle inquiries, issue badges.
• Support HR onboarding and mail/shipping management.
• Coordinate events and office engagement activities.
• Support Safety, Security & Compliance, including drills and safety checks.
• Coordinate Vendor & Technology needs, COIs and IT troubleshooting.
• Track office expenses and reporting for occupancy and space needs.
• Assist with onsite moves, relocations, and business continuity.

Skills

Office management

Hospitality

Administrative experience

Organizational skills

Communication

Multitasking

Microsoft Office Suite

Visitor management systems

IT troubleshooting

AV equipment setup

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Office Suite

AV equipment setup

Visitor management systems

IT troubleshooting

Job description

Key Responsibilities

• Office Operations & Facilities: Conduct daily walkthroughs to ensure the space is clean, safe, and fully operational. Manage and track inventory of office supplies, pantry items, and decorative elements. Maintain workspace assignments and seating charts; create and update nameplates. Coordinate with building management and vendors for maintenance, repairs, and service needs. Monitor SLAs, KPIs and contractual agreements of external partners. Where required, evaluate alternative providers and support necessary change management. Schedule freight elevator for moves, deliveries, and project work.
• Reception & Visitor Experience: Greet and assist visitors, answer inquiries, and create a positive first impression of Corient. Provide hospitality services (e.g., water, coffee) and assist with coats and luggage. Respond to and direct incoming calls and emails professionally. Maintain visitor management systems and issue badges in compliance with security protocols.
• Employee Support & Onboarding: Assist HR with onboarding by coordinating building access, office orientation, and workstation setup. Manage the Workplace Request Log and respond promptly to inquiries. Oversee mail, deliveries, and shipping services.
• Event & Culture Coordination: Support office events and engagement activities, including booking rooms and managing logistics. Ensure all deliveries and events comply with building insurance and reservation requirements. Help maintain an environment that reflects company values and enhances employee experience.
• Safety, Security & Compliance: Monitor adherence to building access protocols and visitor management. Support emergency procedures, drills, and safety programs. Check fire extinguishers, exit signs, AEDs, and ensure exits remain clear.
• Vendor & Technology Coordination: Manage vendor relationships, including cleaning and maintenance services. Process Certificates of Insurance (COIs) for vendors and contractors. Maintain office equipment (printers, copiers, AV systems) and coordinate IT troubleshooting.
• Financial & Reporting: Track office expenses, supply purchases, and vendor invoices. Provide updates on occupancy, space needs, and operational issues.
• Special Projects: Assist with onsite moves, relocations, and space updates. Support business continuity during weather events or operational disruptions.

Qualifications & Requirements

• High school diploma or equivalent (required); associate or bachelor’s degree preferred.
• Ability to work on-site in the office five (5) days per week.
• Proven experience in office management, hospitality, or administrative roles.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite and visitor management systems.
• Ability to handle AV setup and basic IT troubleshooting.
• Professional appearance and attention to detail.

This position is exempt and is paid according to the laws of the State of New Jersey. The pay range for this position is $27 - $32 per hour.

Physical Requirements

This position requires the physical capabilities to work in an office environment, which may include prolonged periods of sitting at a desk and working on a computer. The position may require the ability to lift up to 15 pounds.

Eligibility Requirements

Must be 18 years of age or older and have unrestricted work authorization to work in the United States. U.S. citizenship or permanent residency required. Willingness to execute Corient’s Employee Agreement or Confidentiality and Non-Disclosure Agreement.

Benefits

• 401(k) Plan with Employer Matching
• Four Medical Plan options that is generously subsidized by Corient
• Employer paid Dental, Vision & Life and AD&D Insurance
• Employer paid Short-term & Long-term Disability
• Paid Maternity & Parental Leave
• Flexible Spending Accounts & Health Savings Accounts
• Dependent Care FSA
• Commuter & Transit FSA
• Corporate Discount Program - Perkspot
• Training Reimbursement
• Paid Professional Designations
• Volunteer days

We are an equal opportunity employer. All candidates will be recruited and, if applicable, selected and employed without regard to sex, race, religion, marital status, veteran status, age, national origin, sexual orientation, gender identity, color, creed, ancestry, disability, genetic information or any other basis prohibited by law.