Office Administrator

Core Specialty Insurance Holdings, Inc.; Houston (TX); On-site; USD 60,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short and long-term disability

401(k) with company match (100% of 6%)

Employee Assistance Plan

Health Savings Account

Flexible Spending Account

Health Reimbursement Account

Wellness program

Job summary

Core Specialty Insurance Holdings, Inc. is seeking an Office Administrator in our Houston, TX office. The role will plan, direct, and coordinate administrative services and partner with site leadership to ensure efficient day-to-day operations.

Key duties include front desk support, mailroom operations, conference room scheduling, transportation coordination, and admin support for memos, reports, and presentations. 5+ years of relevant experience required.

Qualifications

• 5 years' experience in an administrative role supporting office leadership.
• Proficient with Microsoft Office suite.
• Excellent communication and organizational skills.

Responsibilities

• Greet visitors and manage front desk operations.
• Coordinate day-to-day office activities and scheduling.
• Serve as fire marshal/floor warden and support safety procedures.
• Handle mail, phone operations, and document preparation.

Skills

Strong communication

Multitasking

Detail oriented

Office administration

Time management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Office Administrator will plan, direct, and coordinate administrative services for the organization in the Houston office. They will also partner with site leadership to ensure efficiency with day-to-day operations.

Key Accountabilities/Deliverables:

• Shares responsibility of being a welcoming point of contact for all visitors and employees at the front
• Maintains office efficiency desk. Must display a customer first approach to all tasks.by coordinating day-to-day operations. Schedules and prepares internal and building conference rooms as requested. Arrange for transportation as requested.
• Assist as Company Phone Operator and fax operations by taking shifts as needed throughout the day. Ensure fax and voicemails are distributed on a timely basis.
• Assist in day-to-day mailroom operations.
• Be central point of contact to annually update all Business Continuity and emergency plans for each site. Act as a site lead for the facilities team.
• Track the storage of all electronic and physical records (both onsite and offsite).
• Monitor all security access for employees and visitors. Enforce security procedures.
• Manage parking administration for office employees and visitors.
• Oversee ordering office supplies, ordering/stocking of breakroom supplies, copier/printer issues, general office appearance, submits building repair requests, new employee set-up, update office name plates, etc.
• Participate in social committee. Available to support occasional after-hours events.
• Maintain your onsite office presence 5 days per week, Monday - Friday.
• Provide administrative support including production of memos, reports, and presentations.
• Serves as one of the fire marshals/floor wardens assigned to the office.
• Recommend changes to procedures to improve operations within the office.
• In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require.

Technical Knowledge and Understanding:

• Proficient in use of Microsoft Suite.
• Phone Operator handling procedures.
• Mailroom procedures.

Experience:

• Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong multitasking and organizational skills.
• 5 years' experience in an administrative role supporting office leadership or 5 year's experience in an office environment.
• Excellent communication skills.
• Detail oriented.

At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement. We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program