Office Experience & Facilities Coordinator

Insight Global (United States); Atlanta (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

Insight Global is seeking an Office Coordinator to manage day-to-day operations, ensuring a welcoming, safe, and well-equipped workplace for employees and visitors. The role serves as a central point for onboarding, facilities needs, inventory, and culture-building activities, coordinating with internal teams, vendors, and office leadership.

The ideal candidate will handle onboarding, seating assignments, workspace readiness, vendor coordination, and office communications, maintaining charts and

Qualifications

• Two or more years in office coordination, workplace services, facilities support, administrative operations, hospitality, or a related role.
• Demonstrated ability to manage multiple priorities, track requests, and follow through to completion with strong attention to detail.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and shared calendars or collaboration tools.
• Strong written and verbal communication skills with a service-oriented, professional approach.
• Experience coordinating vendors, supplies, events, workspace assignments, or employee onboarding is preferred.
• Ability to handle workplace information with discretion and apply established policies consistently.
• Ability to perform routine office activities, and be onsite during established office hours with reasonable accommodation.

Responsibilities

• Office distribution list management: maintain accurate email groups, process changes promptly, and review periodically.
• Office onboarding: coordinate onsite experience for new employees, badges, access, and first-day readiness.
• Facility coordination: track facility requests, repairs, maintenance, safety concerns, and coordinate with vendors.
• Workstation coordination and readiness: prepare workstations with equipment and ensure spaces are clean and ready.
• Seating chart and utilization management: maintain seating charts, monitor capacity, and support space planning.
• Inventory management: monitor stock levels, place orders within budget, receive deliveries, and track inventory.
• Culture, office morale, and event coordination: plan and support employee engagement activities and events.
• Office communication and support: be a first point of contact for office questions and escalate as needed.
• Vendor and expense coordination: support scheduling, documentation, invoices, and expense tracking.
• Safety and workplace standards: help maintain a safe, professional office environment and support emergency readiness.

Skills

Strong communication

Attention to detail

Multitasking

Customer service

Education

High school diploma or equivalent

Associate degree or relevant professional training

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Insight Global is seeking an Office Coordinator to manage day-to-day operations, ensuring a welcoming, safe, and well-equipped workplace for employees and visitors. The role serves as a central point for onboarding, facilities needs, inventory, and culture-building activities, coordinating with internal teams, vendors, and office leadership.

The ideal candidate will handle onboarding, seating assignments, workspace readiness, vendor coordination, and office communications, maintaining charts and