Office Coordinator

Insight Global (United States); Atlanta (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

Insight Global is seeking an Office Coordinator to manage day-to-day operations, ensuring a welcoming, safe, and well-equipped workplace for employees and visitors. The role serves as a central point for onboarding, facilities needs, inventory, and culture-building activities, coordinating with internal teams, vendors, and office leadership.

The ideal candidate will handle onboarding, seating assignments, workspace readiness, vendor coordination, and office communications, maintaining charts and

Qualifications

• Two or more years in office coordination, workplace services, facilities support, administrative operations, hospitality, or a related role.
• Demonstrated ability to manage multiple priorities, track requests, and follow through to completion with strong attention to detail.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and shared calendars or collaboration tools.
• Strong written and verbal communication skills with a service-oriented, professional approach.
• Experience coordinating vendors, supplies, events, workspace assignments, or employee onboarding is preferred.
• Ability to handle workplace information with discretion and apply established policies consistently.
• Ability to perform routine office activities, and be onsite during established office hours with reasonable accommodation.

Responsibilities

• Office distribution list management: maintain accurate email groups, process changes promptly, and review periodically.
• Office onboarding: coordinate onsite experience for new employees, badges, access, and first-day readiness.
• Facility coordination: track facility requests, repairs, maintenance, safety concerns, and coordinate with vendors.
• Workstation coordination and readiness: prepare workstations with equipment and ensure spaces are clean and ready.
• Seating chart and utilization management: maintain seating charts, monitor capacity, and support space planning.
• Inventory management: monitor stock levels, place orders within budget, receive deliveries, and track inventory.
• Culture, office morale, and event coordination: plan and support employee engagement activities and events.
• Office communication and support: be a first point of contact for office questions and escalate as needed.
• Vendor and expense coordination: support scheduling, documentation, invoices, and expense tracking.
• Safety and workplace standards: help maintain a safe, professional office environment and support emergency readiness.

Skills

Strong communication

Attention to detail

Multitasking

Customer service

Education

High school diploma or equivalent

Associate degree or relevant professional training

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

The Office Coordinator supports the day-to-day operation, organization, and employee experience of the office. This role ensures that employees and visitors have a welcoming, safe, well-equipped, and efficiently managed workplace. The Office Coordinator serves as a central point of contact for office onboarding, facilities needs, workspace readiness, inventory, communications, and culture-building activities while coordinating closely with internal teams, vendors, property management, and office leadership.

Primary Responsibilities

• Office distribution list management: Maintain accurate office email distribution lists and related communication groups; process additions, removals, and updates promptly; and conduct periodic reviews to ensure information remains current.
• Office onboarding: Coordinate the onsite experience for new employees, including badge and building-access requests, office tours, workspace and seat assignments, introductions to key office resources, and confirmation of first-day readiness.
• Facility coordination: Receive, document, prioritize, and track facility-related requests, including repairs, replacements, maintenance, safety concerns, and general office issues. Coordinate with property management, internal partners, and approved vendors through resolution.
• Workstation coordination and readiness: Prepare workstations for new hires, transfers, and visitors by coordinating required equipment and accessories, including monitors, keyboards, mice, docking stations, and other standard items. Confirm that spaces are clean, functional, and ready before use.
• Seating chart and utilization management: Maintain accurate seating charts and workspace assignments; monitor office capacity and utilization; coordinate moves, additions, and changes; and provide office leadership with current occupancy information to support space-planning decisions.
• Inventory management: Monitor and maintain appropriate stock levels for office supplies, toner, paper, kitchen items, and other consumables. Place orders within established budgets, receive and organize deliveries, maintain inventory records, and reduce unnecessary waste or shortages.
• Culture, office morale, and event coordination: Plan and support employee-engagement activities, recognition moments, office meetings, celebrations, volunteer activities, and other events that strengthen connection and create an inclusive workplace experience.
• Office communication and support: Serve as a first point of contact for routine office questions, communicate building or facility updates, maintain shared office information, and **escalate** issues to the appropriate owner when needed.
• Vendor and expense coordination: Support vendor scheduling, purchase documentation, invoices, and expense tracking in accordance with company policies and approval requirements.
• Safety and workplace standards: Help maintain a professional, organized, and safe office environment by identifying hazards, supporting emergency-readiness activities, and following applicable workplace procedures.

Qualifications

• High school diploma or equivalent required; associate degree or relevant professional training preferred.
• Two or more years of experience in office coordination, workplace services, facilities support, administrative operations, hospitality, or a related role preferred.
• Demonstrated ability to manage multiple priorities, track requests, and follow work through to completion with strong attention to detail.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and shared calendars or collaboration tools.
• Strong written and verbal communication skills with a service-oriented, professional approach.
• Experience coordinating vendors, supplies, events, workspace assignments, or employee onboarding is preferred.
• Ability to handle workplace information with discretion and apply established policies consistently.
• Ability to perform routine office activities, which may include moving supplies or equipment and being onsite during established office hours, with reasonable accommodation as applicable.