Facilities Coordinator

Taylor Hodson, Inc.; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Taylor Hodson, Inc. is seeking a highly organized Facilities Coordinator to ensure the smooth operation of our facility and support building management, maintenance, and office services.

You will be the main point of contact for daily facility needs, ensuring a safe, clean, and productive environment for employees and visitors. Responsibilities include coordinating daily operations, liaising with vendors, managing schedules and inventories, and supporting safety protocols.

Responsibilities

• Coordinate and oversee daily facility operations and maintenance activities.
• Liaise with vendors, contractors, and service providers to ensure timely and quality service.
• Manage scheduling and ensure all required facility services, such as cleaning, repairs, and maintenance, are performed on time.
• Monitor and maintain facility supplies and equipment inventory.
• Assist in managing building security, safety procedures, and emergency protocols.
• Conduct regular facility inspections and address any issues that arise (e.g., repairs, upgrades, or safety concerns).
• Serve as the main point of contact for facility-related inquiries and concerns from employees and visitors.
• Coordinate moves and set-ups for office spaces, including managing furniture, equipment, and workspace needs.
• Assist with managing budgets and expenses related to facilities services.
• Ensure compliance with all local, state, and federal building codes and safety regulations.
• Support the Facilities Manager with planning and executing building improvement projects.

Skills

Facility coordination

Vendor management

Budgeting

Facility safety

Job description

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. This individual will be responsible for ensuring the efficient and smooth operation of our facility and supporting the overall needs of the business in relation to building management, maintenance, and office services. As a Facilities Coordinator, you will be a key point of contact for day-to-day facility operations, ensuring a safe, clean, and productive environment for all employees and visitors.

Key Responsibilities:

• Coordinate and oversee daily facility operations and maintenance activities.
• Liaise with vendors, contractors, and service providers to ensure timely and quality service.
• Manage scheduling and ensure all required facility services, such as cleaning, repairs, and maintenance, are performed on time.
• Monitor and maintain facility supplies and equipment inventory.
• Assist in managing building security, safety procedures, and emergency protocols.
• Conduct regular facility inspections and address any issues that arise (e.g., repairs, upgrades, or safety concerns).
• Serve as the main point of contact for facility-related inquiries and concerns from employees and visitors.
• Coordinate moves and set-ups for office spaces, including managing furniture, equipment, and workspace needs.
• Assist with managing budgets and expenses related to facilities services.
• Ensure compliance with all local, state, and federal building codes and safety regulations.
• Support the Facilities Manager with planning and executing building improvement projects.