Office Experience Coordinator: Front Desk & Events

The Larko Group; Chicago (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

The Larko Group is seeking an organized Office Coordinator to support our Chicago workplace. This temp-to-hire, on-site role runs Monday through Friday, 7:00 a.m. to 4:00 p.m. CT and focuses on delivering a polished experience for visitors and employees.

You will manage front-desk operations, office logistics, and vendor relationships while coordinating events and travel arrangements. Strong communication and detail orientation are essential for success.

Qualifications

• Bachelor’s degree in business administration or related field preferred.
• 1–3 years of experience in office coordination, workplace operations, hospitality, events, administrative support, or similar coordination-focused role preferred.
• Excellent organizational, time-management, and multitasking skills with strong attention to detail.

Responsibilities

• Create a welcoming, polished experience for visitors, candidates, vendors, and employees while managing front-desk coverage, calls, deliveries, and shared office communications.
• Oversee day-to-day office operations, including supplies, inventory, mail, building access, maintenance, repairs, security, and coordination with building management and vendors.
• Coordinate office events, team gatherings, celebrations, and employee recognition programs, managing catering, décor, gifts, swag, headcounts, communications, and day-of logistics.
• Manage employee travel arrangements, including flights, hotels, ground transportation, itineraries, and support for visiting employees and guests.
• Support employee onboarding and offboarding and maintain office records, directories, calendars, floor plans, trackers, and other administrative systems.
• Coordinate office purchases and vendor relationships, including orders, invoices, receipts, deposits, expense submissions, and recordkeeping.
• Draft and distribute internal communications, announcements, invitations, and other employee-facing content while using AI tools appropriately to streamline routine administrative and event-planning tasks.

Skills

Organizational skills

Time management

Multitasking

Written communications

Vendor coordination

Event coordination

Travel coordination

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

Outlook

Job description

The Larko Group is seeking an organized Office Coordinator to support our Chicago workplace. This temp-to-hire, on-site role runs Monday through Friday, 7:00 a.m. to 4:00 p.m. CT and focuses on delivering a polished experience for visitors and employees.

You will manage front-desk operations, office logistics, and vendor relationships while coordinating events and travel arrangements. Strong communication and detail orientation are essential for success.