Executive Administrative Partner to Senior Leaders

The Larko Group; Chicago (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

The Larko Group is seeking an Administrative Assistant to provide high-level support to a team of Business Development professionals in Chicago. The role requires a proactive, detail-oriented, and highly organized professional who anticipates needs and can manage multiple priorities with discretion.

The ideal candidate will collaborate with senior leaders, clients, and prospects, maintaining a polished presence and a can-do attitude.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 3+ years of corporate administrative support experience preferred; financial services a plus.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint; Salesforce experience preferred.

Responsibilities

• Manage complex calendars, scheduling, meetings, and shifting priorities with sound judgment and attention to detail.
• Coordinate extensive domestic and international travel, including itineraries, visas, meeting logistics, and last-minute changes.
• Support client-facing activities across global markets, across time zones and cultures with professionalism and discretion.
• Assist with longer-term projects by organizing timelines, action items, meeting materials, and follow-up.
• Review and manage incoming requests, inquiries, and communications.
• Prepare meeting materials, presentations, correspondence, and other administrative documents.
• Take meeting notes and organize information into clear, actionable documents.
• Prepare and submit travel and expense reports using Concur.
• Handle confidential and sensitive information with a high level of discretion.
• Provide backup support to other assistants and pitch in wherever needed.
• Assist with occasional personal support and ad hoc requests.

Skills

Calendar management

Travel coordination

Written and verbal communication

Organizational skills

Discretion and integrity

Relationship building

Education

Bachelor’s degree

Tools

Microsoft Office

Salesforce

Job description

The Larko Group is seeking an Administrative Assistant to provide high-level support to a team of Business Development professionals in Chicago. The role requires a proactive, detail-oriented, and highly organized professional who anticipates needs and can manage multiple priorities with discretion.

The ideal candidate will collaborate with senior leaders, clients, and prospects, maintaining a polished presence and a can-do attitude.