Executive Assistant & Employee Experience Partner

The Larko Group; Chicago (IL); On-site; USD 70,000 - 95,000; Full time

Job summary

The Larko Group is seeking an adaptable, hands-on Executive Assistant to support a senior executive and help shape the employee experience across a growing manufacturing organization. The role balances high-level executive support with building internal communications and engagement programs.

Ideal candidates will manage complex calendars and travel, coordinate events, and collaborate with the Head of People & Culture to foster a positive workplace culture.

Qualifications

• Bachelor's degree preferred in Business, Communications, Human Resources, or related field.
• 3–7 years of experience in an Executive Assistant, Administrative, Employee Experience, Internal Communications, or similar role.
• Experience working in a small or entrepreneurial organization where flexibility and resourcefulness are essential.
• Strong experience managing complex calendars, travel, meetings, and competing priorities.
• Excellent written and verbal communication skills with executives and employees at all levels.
• Highly organized with exceptional attention to detail and follow-through.
• Comfortable handling confidential and highly sensitive information with complete discretion.
• Adaptable and comfortable working in an environment where priorities can change quickly.
• Mature, grounded, approachable, and able to build strong relationships across a diverse workforce.
• Confident enough to establish and maintain appropriate boundaries while remaining responsive when something truly requires immediate attention.
• A genuine interest in employee engagement, culture, and creating a positive workplace experience.

Responsibilities

• Provide administrative and organizational support to a senior executive in a fast-paced environment.
• Manage a complex calendar, coordinating internal and external meetings, agendas, schedules, and changing priorities.
• Coordinate detailed domestic/international travel arrangements, including itineraries and last-minute changes.
• Manage a high-volume email inbox, helping prioritize, organize, and respond to correspondence as appropriate.
• Coordinate communications and activities with businesses and organizations outside the U.S.
• Support board and philanthropic commitments, including scheduling, meeting preparation, correspondence, and follow-up.
• Assist with select personal and family-related scheduling, travel, and meeting preparation.
• Maintain the highest level of discretion and confidentiality when handling sensitive business, personal, and family information.
• Plan and coordinate on-site events, including visits from students, architects, business partners, and other professional guests.
• Anticipate needs, stay ahead of deadlines, and ensure important details don't fall through the cracks.
• Provide occasional support outside of traditional business hours when a genuine business need or emergency arises, while maintaining appropriate boundaries and prioritization.

Skills

3–7 years EA/Admin exp

Executive calendar management

Travel coordination

Email/communications management

Event planning

Internal communications

Employee engagement

Discretion & confidentiality

Relationship building

Education

Bachelor's degree preferred in Business/Communications/HR

Tools

Calendar software (Outlook/GSuite)

Travel booking tools

Job description

The Larko Group is seeking an adaptable, hands-on Executive Assistant to support a senior executive and help shape the employee experience across a growing manufacturing organization. The role balances high-level executive support with building internal communications and engagement programs.

Ideal candidates will manage complex calendars and travel, coordinate events, and collaborate with the Head of People & Culture to foster a positive workplace culture.