Executive Assistant & Office Operations Leader

The Larko Group; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

The Larko Group in Chicago seeks an Executive Assistant & Office Operations Manager to maintain a polished, efficient office while supporting leadership and key people processes. This hands-on role blends executive support, office operations, and HR administration.

You will anticipate needs, manage calendars, oversee budgets, organize events, and coordinate travel. A discreet, proactive professional thrives in a fast-paced environment.

Qualifications

• 3–5 years of experience in office management, executive support, operations, or a blended role.
• Exceptional organization, follow‑through, and attention to detail.
• Strong written and verbal communication skills.
• Ability to wear multiple hats with a proactive mindset.
• Demonstrated discretion handling confidential information.
• Comfortable in a fast-moving environment with clear information boundaries.
• Proficiency with Google Workspace and Slack; quick to learn new systems.
• Hands-on, proactive mindset focused on making things easier for others.

Responsibilities

• Create a welcoming, organized, polished office environment.
• Manage day-to-day office operations including supplies, facilities, mail, vendors, and upkeep.
• Serve as a key contact for visitors, deliveries, and office questions.
• Track expenses, process invoices, and reconcile receipts against the budget.
• Coordinate with building management, vendors, and contractors for smooth operations.
• Maintain office systems and troubleshoot minor issues.
• Plan company outings, celebrations, and team-building events.
• Provide high-level administrative and operational support to senior leadership.
• Manage calendars, scheduling, and meeting logistics.
• Coordinate internal and external meetings, agendas, materials, and follow-ups.
• Arrange travel and related logistics.
• Draft, proofread, organize documents and presentations.
• Handle confidential information with discretion and professionalism.
• Support special projects and ad hoc initiatives as priorities evolve.
• Assist with personal support and errands as needed.
• Help maintain people-related processes and employee records.
• Support onboarding, accounts setup, scheduling, and first-week coordination.
• Coordinate employee experience initiatives and recruitment support.

Skills

Exceptional organization

Strong written and verbal comms

Proactive multitasker

Discretion with confidential info

Calm under pressure

Education

Degree preferred but not required

Tools

Google Workspace

Slack

Job description

The Larko Group in Chicago seeks an Executive Assistant & Office Operations Manager to maintain a polished, efficient office while supporting leadership and key people processes. This hands-on role blends executive support, office operations, and HR administration.

You will anticipate needs, manage calendars, oversee budgets, organize events, and coordinate travel. A discreet, proactive professional thrives in a fast-paced environment.