Office Experience Architect

WESTLAKE CONSULTANTS INC; Tigard (OR); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Vacation pay

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Profit sharing

401(k)

Job summary

WESTLAKE CONSULTANTS INC. in Tigard, OR is seeking a motivated, full-time Administrative Assistant to support a busy office of ~50 employees. You will be the front-office presence, greet visitors, manage calls, and assist with day-to-day communications.

Proficiency in Microsoft Office (Word, Excel, Outlook) and strong interpersonal skills are essential. A positive attitude and willingness to learn will help you excel in this role.

Qualifications

• Strong interpersonal, written, and verbal communication skills are essential.
• Proficiency in Microsoft Office, including Word, Excel and Outlook.

Responsibilities

• Greeting visitors and directing incoming calls; call volume is light.
• Filing, copying, scanning documents, and maintaining file integrity.
• Handling incoming and outgoing mail and deliveries
• Helping keep the office organized, welcoming, and well stocked including our snack bin
• Ordering office and kitchen supplies
• Providing general correspondence support to engineering and surveying staff
• Managing the company vehicle fleet
• Coordinating maintenance for office equipment
• Maintaining an orderly office throughout the day, including the lobby, conference rooms, workroom, and kitchen
• Creating job cost reports for the billing team
• Staff event support such as weekday barbecues and celebrations
• Serving as a resourceful problem-solver for day-to-day office needs
• Scheduling support for department heads
• Book travel for out of town work for various departments.

Skills

Interpersonal skills

Written communication

Verbal communication

Microsoft Office proficiency

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

WESTLAKE CONSULTANTS INC. in Tigard, OR is seeking a motivated, full-time Administrative Assistant to support a busy office of ~50 employees. You will be the front-office presence, greet visitors, manage calls, and assist with day-to-day communications.

Proficiency in Microsoft Office (Word, Excel, Outlook) and strong interpersonal skills are essential. A positive attitude and willingness to learn will help you excel in this role.