Administrative Assistant: Front Desk & Exec Support in Portland

Barry-Wehmiller Companies Inc.; Portland, Northern (OR, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Barry-Wehmiller Design Group in Portland, OR is seeking an organized Administrative Assistant to provide day-to-day support across the office. You will welcome visitors, manage calendars, coordinate meetings, and assist executives, teams, and clients with confidentiality and professionalism.

This is a collaborative, growth-minded role for a mid-level administrator with 3+ years of experience. Proficiency in MS Office, MS Teams, and simple project coordination is expected, and a high school

Qualifications

• 3+ years of administrative or executive assistant experience.
• Strong multitasking and organizational skills with discretion.
• Professional communication and relationship-building.

Responsibilities

• Work from the Portland reception desk and greet clients and visitors.
• Manage calendars, schedule meetings, and coordinate travel plans.
• Provide general administrative support to executives and teams.
• Prepare presentations, reports, and company materials.
• Handle confidential information with professionalism.
• Maintain records, order supplies, and support onboarding.

Skills

MS Office

MS Visio

Communication

Education

Bachelor's degree (preferred)

High school diploma or equivalent

Tools

MS Teams

Job description

Barry-Wehmiller Design Group in Portland, OR is seeking an organized Administrative Assistant to provide day-to-day support across the office. You will welcome visitors, manage calendars, coordinate meetings, and assist executives, teams, and clients with confidentiality and professionalism.

This is a collaborative, growth-minded role for a mid-level administrator with 3+ years of experience. Proficiency in MS Office, MS Teams, and simple project coordination is expected, and a high school