Office Experience & Admin Coordinator

Ecore International; Ozark (AL); On-site; USD 23,000 - 26,000; Full time

Job summary

Ecore International in Lancaster, PA is seeking an organized Office Coordinator to keep daily operations running smoothly. You will be the go-to person for visitors, vendors, and staff, delivering a welcoming, professional experience and providing essential administrative support across departments.

This full-time role emphasizes exceptional communication, strong organization, and discreet handling of confidential information, with duties spanning mail, scheduling, travel coordination, and

Qualifications

• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organization and time management abilities.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Welcome and assist visitors, ensuring a professional and friendly first impression of Ecore.
• Manage visitor access and coordinate meeting logistics.
• Schedule and maintain conference room calendars.
• Answer and direct incoming phone calls to appropriate departments.
• Coordinate day-to-day office operations and administrative activities.
• Order and maintain office supplies, equipment and inventory.
• Serve as the primary point of contact for office-related questions and requests.
• Manage incoming and outgoing mail, deliveries, and shipments.
• Prepare overnight packages and maintain postage equipment.
• Assist leaders and departments with administrative tasks and projects.
• Coordinate meetings, calendars, and travel arrangements.
• Support document management and record retention practices.

Skills

MS Office

Outlook

Verbal communication

Written communication

Organization

Time management

Problem solving

Education

High school diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Job description

Ecore International in Lancaster, PA is seeking an organized Office Coordinator to keep daily operations running smoothly. You will be the go-to person for visitors, vendors, and staff, delivering a welcoming, professional experience and providing essential administrative support across departments.

This full-time role emphasizes exceptional communication, strong organization, and discreet handling of confidential information, with duties spanning mail, scheduling, travel coordination, and