Office Coordinator

Talentify; Norwood (OH); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Competitive hourly pay

Part-time benefits eligibility per 정책

Job summary

Talentify is seeking a part-time Office Coordinator in Norwood, OH to support daily operations and create a welcoming environment for visitors and employees.

The role emphasizes strong organization, discretion, and the ability to multitask across scheduling, travel, and expense processes. AHS diploma and relevant experience are preferred for this position.

Qualifications

• 1+ years of office administration, reception, or coordination experience.
• Ability to handle confidential information with discretion.
• Strong organizational and multitasking skills; excellent interpersonal approach.

Responsibilities

• RECEPTION & HOSPITALITY: Welcome visitors, host guests, and coordinate meetings.
• ADMINISTRATIVE SUPPORT: Schedule meetings, manage mail, and oversee office tasks.
• EXPENSE AND TRAVEL MANAGEMENT: Track expenses and arrange travel per policy.

Skills

Office management

Discretion

Interpersonal skills

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Job description

Overview

The Office Coordinator will play a key role in ensuring smooth daily operations and a welcoming environment for both visitors and employees, on a part-time basis (16–24 hours per week). This individual will support a variety of administrative and office support tasks, assist with scheduling, and help coordinate travel and expense processes. The ideal candidate will be highly organized, personable, and adept at multitasking, with a commitment to maintaining confidentiality and handling privileged information discreetly.

Responsibilities

RECEPTION & HOSPITALITY:

• Serve as the primary point of contact for all visitors. Welcome, host, and guide guests and clients, ensuring a positive first impression of the company.
• Assist with scheduling and calendar management for company meetings, team events, and office activities.
• Order, coordinate, and set up meals for meetings, team events, and other office functions as needed.

ADMINISTRATIVE SUPPORT:

• Receive, distribute, and manage all incoming and outgoing mail and packages. Organize and oversee courier services and track deliveries as necessary.
• Maintain inventory of office supplies, order as needed, and ensure the office is well-stocked and organized.
• Help plan and organize company events, team-building activities, and office meetings, ensuring all logistics are in place.

EXPENSE AND TRAVEL MANAGEMENT:

• Assist with tracking office-related expenses and preparing expense reports for review.
• Support the booking of employee travel, including flights, accommodations, and ground transportation, in accordance with company policy.

KNOWLEDGE/SKILLS/ABILITIES:

• Previous experience in office management, reception, or administrative roles.
• Demonstrated ability to handle sensitive information and maintain confidentiality with privileged information.
• Strong interpersonal skills and a welcoming demeanor.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning scheduling and expense-tracking tools.
• Exceptional organizational skills with attention to detail and the ability to multitask.
• Ability to work independently and respond quickly to changing priorities.

Qualifications

EXPERIENCE

• 1+ years of office administration, reception, or coordination experience.

EDUCATION:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

We offer competitive hourly compensation and a supportive work environment dedicated to professional growth and development. Benefits eligibility for part-time positions is determined in accordance with company policy.