Office Engineer: Project Records & Documentation Lead

Keville Enterprises, Inc.; Floral Park (CT); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401k Profit Sharing Plan

Medical

Dental

Vision

Wellness incentives

Life

Disability

Critical Illness

Accident

Hospital insurance

Health/Dependent Care FSA

paid Vacation

Sick and Holiday time off

Parental leave

Employee Assistance Plan

Tuition Reimbursement

Employee Discounts

Employee Referral Bonus Program

Job summary

Keville Enterprises Inc. is seeking an Office Engineer to maintain project records for highway, bridge, rail and airport projects. You will establish filing systems for drawings, specifications, schedules, RFIs, change orders, pay estimates, and manuals.

The role requires reviewing contracts, tracking due dates, ensuring documentation deadlines are met, and coordinating with engineers, contractors and management to ensure compliance and timely submissions.

Qualifications

• Experience in Microsoft Office Suite Adobe Acrobat, Contract Manager, Compass and AASHTOWare Project is required.
• A minimum of four years of experience as an Office Engineer maintaining project records.
• Ability to read and interpret plans and specifications, strong oral and written communication skills, and the ability to manage multiple tasks.
• The successful candidate must work well with others and supervise assistants when required.
• NICET Level II Certification in Transportation/Highway Construction is required, except for those persons possessing a current State of Connecticut Professional Engineer's License or a Bachelor of Science Degree (BS) in a relevant field.

Responsibilities

• The Office Engineer shall establish and maintain filing system for project records, such as engineering drawings and specifications, schedules, requests for information, change orders, pay estimates, technical manuals etc.
• Review contracts to determine documentation required and their due dates for each phase of project, applying knowledge of engineering and construction processes.
• Monitor status of project to ensure documentation is submitted according to the schedule.
• Review and verify project documents and reports for completeness, format, and compliance with contract requirements.
• Submit project documentation to management for approval and transmit documents back to customer.
• Prepare change orders, claims, material testing reports, and monthly pay estimates.
• Work with engineers, contractors, managers and others regarding project and performs other duties as assigned.

Skills

Oral and written communication

Education

BS in a relevant field

NICET Level II Certification in Transportation/Highway Construction

Tools

Microsoft Office Suite

Adobe Acrobat

Contract Manager

Compass

AASHTOWare Project

Job description

Keville Enterprises Inc. is seeking an Office Engineer to maintain project records for highway, bridge, rail and airport projects. You will establish filing systems for drawings, specifications, schedules, RFIs, change orders, pay estimates, and manuals.

The role requires reviewing contracts, tracking due dates, ensuring documentation deadlines are met, and coordinating with engineers, contractors and management to ensure compliance and timely submissions.