Office Engineer – Large Civil Infra Projects

Luster National; California; On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Unlimited flexible time off

Paid holidays

Paid parental leave

Health, dental, and vision insurance

401(k) plan

Career development program

Wellness stipend

Cell phone reimbursement

Meal planning support

Employee discounts

Job summary

Luster National is seeking Office Engineers at multiple experience levels to support large, complex heavy civil infrastructure programs across highways, bridges, transit, and water projects in California. You will manage submittals, RFIs, pay applications, and change documentation, maintain records for audit and payment decisions, and coordinate with contractors and agency staff to keep processes moving.

Candidates should have a civil engineering or related degree and 5+ years of office

Qualifications

• Bachelor’s degree in civil engineering, construction engineering, construction management, or engineering technology, or equivalent combination of education and experience.
• 5+ years of office engineering experience for large ($>500M), complex, heavy-civil infrastructure projects.
• Experience administering submittal, RFI, and construction correspondence logs on an active construction program.
• Working knowledge of contract documents, technical specifications, and construction drawings, and of how pay applications and change orders are documented against them.
• Experience with industry standard document management and project / construction management software (e.g., Procore, e-Builder, Primavera P6, Unifier, Kahua, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, PowerPoint, etc.).

Responsibilities

• May administer the program’s submittal and RFI process, logging, distributing, and tracking each item through technical review to a documented response within the contractual review period.
• Maintain the construction record set, including contract documents, plans, specifications, addenda, and as-built markups, so the current approved version is the one in use.
• Review pay applications and progress payment requests against verified quantities, the approved schedule of values, and contract terms, and route them for approval.
• Compile and track change order documentation, including entitlement records, independent estimate backup, and negotiation history, so the program’s position is documented before anything is executed.
• Monitor contract compliance items, including insurance certificates, bonds, certified payroll, DBE participation, and permit conditions, and elevate lapses before they affect payment.
• Coordinate document flow across active work areas and the contract packages they support.
• Reconcile field records, daily reports, and quantity documentation against contractor submissions so program records support payment decisions and claim review.
• Coordinate with contractors, designers, and agency staff to keep responses moving, and document review cycle delays and their cause when they occur.
• Prepare program progress reports, log summaries, and meeting minutes, and track open action items to closure.
• Organize the project’s document control structure, including naming conventions, version control, and retention, so the record survives audit, claim review, and funding review.
• Support schedule updates by reconciling schedule submissions against program records of submittals, RFIs, and change activity.

Skills

Communication skills

Organizational skills

Team collaboration

Problem solving

Attention to detail

Education

Bachelor's degree in civil engineering

Engineering-related degree or equivalent experience

Tools

Procore

e-Builder

Primavera P6

Unifier

Kahua

Microsoft Office Suite

Job description

Luster National is seeking Office Engineers at multiple experience levels to support large, complex heavy civil infrastructure programs across highways, bridges, transit, and water projects in California. You will manage submittals, RFIs, pay applications, and change documentation, maintain records for audit and payment decisions, and coordinate with contractors and agency staff to keep processes moving.

Candidates should have a civil engineering or related degree and 5+ years of office