Office Coordinator: Admin & Project Support (Employee-Owned)

HDR, Inc.; Providence (RI); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits package

Employee ownership culture

Retirement savings plan with employer

Job summary

HDR, Inc. seeks an Office Coordinator in Providence, RI to support a team of professionals with documentation, meetings, and confidential information handling.

The role emphasizes accuracy, organization, and effective communication in a fast-paced environment. Responsibilities include proofreading, budget monitoring, file management (SharePoint/ProjectWise), minutes for meetings, and coordination of facilities and communications.

Qualifications

• High School diploma or equivalent.
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Proficiency with MS Office including Word and Outlook

Responsibilities

• Assist in the composure of project documents, materials and reports.
• Proofread project documents, materials and reports prepared by others.
• Monitor budgets and handle specific accounting responsibilities including financial tracking of projects and basic progress reporting
• Manage electronic and printed files in ProjectWise or SharePoint
• Answer questions relating to company policies and procedures
• Set up, attend and prepare meeting minutes for in person and virtual meetings
• Coordinate and manage meeting facilities and arrangements
• Phone coverage, reading and routing incoming mail, update office calendars, scheduling meetings, and ordering supplies
• Professionally handle highly sensitive and confidential information.
• Miscellaneous tasks/projects as requested

Skills

Verbal and written communication

Organization

Multitasking

Discretion

MS Office proficiency

Attention to detail

Team coordination

Education

High School diploma

Tools

Microsoft Word

Microsoft Outlook

Job description

HDR, Inc. seeks an Office Coordinator in Providence, RI to support a team of professionals with documentation, meetings, and confidential information handling.

The role emphasizes accuracy, organization, and effective communication in a fast-paced environment. Responsibilities include proofreading, budget monitoring, file management (SharePoint/ProjectWise), minutes for meetings, and coordination of facilities and communications.