Administrative & Projects Coordinator - Employee-Owned

hdr; Providence (RI); On-site; USD 38,000 - 48,000; Full time

Job summary

HDR is seeking an Office Coordinator to support a team of professionals in a Providence, RI office. You will assist with project documentation, proofreading, budgeting basics, and file management in ProjectWise or SharePoint, while maintaining calendars and coordinating meetings.

The role requires strong verbal and written communication, high organization, confidentiality, and the ability to multitask for multiple managers in a fast-paced environment. Local candidates preferred.

Qualifications

• Excellent verbal and written communication, including grammar, punctuation and proofreading.
• Flexibility to prioritize and handle multiple tasks for several managers in a fast-paced environment.
• Self-motivated, well-organized and detail-oriented.
• Ability to handle confidential information.
• Proficiency with MS Office including Word and Outlook.

Responsibilities

• Assist in compiling project documents, materials and reports.
• Proofread project documents and reports prepared by others.
• Monitor budgets and handle basic accounting responsibilities for projects.
• Manage electronic and printed files in ProjectWise or SharePoint.
• Answer questions regarding company policies and procedures.
• Set up and attend meetings; prepare meeting minutes for in-person and virtual meetings.
• Coordinate meeting facilities and arrangements.
• Answer phones, route mail, update calendars, schedule meetings, and order supplies.
• Handle highly sensitive and confidential information professionally.
• Perform miscellaneous tasks as requested.

Skills

Verbal and written communication

Organization and multitasking

Self-motivation

Attention to detail

Education

High School diploma or equivalent

Tools

MS Office: Word & Outlook

Job description

HDR is seeking an Office Coordinator to support a team of professionals in a Providence, RI office. You will assist with project documentation, proofreading, budgeting basics, and file management in ProjectWise or SharePoint, while maintaining calendars and coordinating meetings.

The role requires strong verbal and written communication, high organization, confidentiality, and the ability to multitask for multiple managers in a fast-paced environment. Local candidates preferred.