Office Coordinator

hdr; Providence (RI); On-site; USD 38,000 - 48,000; Full time

Job summary

HDR is seeking an Office Coordinator to support a team of professionals in a Providence, RI office. You will assist with project documentation, proofreading, budgeting basics, and file management in ProjectWise or SharePoint, while maintaining calendars and coordinating meetings.

The role requires strong verbal and written communication, high organization, confidentiality, and the ability to multitask for multiple managers in a fast-paced environment. Local candidates preferred.

Qualifications

• Excellent verbal and written communication, including grammar, punctuation and proofreading.
• Flexibility to prioritize and handle multiple tasks for several managers in a fast-paced environment.
• Self-motivated, well-organized and detail-oriented.
• Ability to handle confidential information.
• Proficiency with MS Office including Word and Outlook.

Responsibilities

• Assist in compiling project documents, materials and reports.
• Proofread project documents and reports prepared by others.
• Monitor budgets and handle basic accounting responsibilities for projects.
• Manage electronic and printed files in ProjectWise or SharePoint.
• Answer questions regarding company policies and procedures.
• Set up and attend meetings; prepare meeting minutes for in-person and virtual meetings.
• Coordinate meeting facilities and arrangements.
• Answer phones, route mail, update calendars, schedule meetings, and order supplies.
• Handle highly sensitive and confidential information professionally.
• Perform miscellaneous tasks as requested.

Skills

Verbal and written communication

Organization and multitasking

Self-motivation

Attention to detail

Education

High School diploma or equivalent

Tools

MS Office: Word & Outlook

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: ' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe transportation is more than movement, it’s the foundation of connected, thriving communities. As part of HDR’s Transportation Business Group, you’ll help shape the systems that move people and goods safely, efficiently, and sustainably. From designing resilient highways and iconic bridges to advancing transit, passenger and freight rail, aviation, federal transportation ports and marine infrastructure, your work will directly support economic vitality, public safety, sustainable and resilient communities and quality of life. We bring together planners, engineers, architects, construction management staff, environmental, strategic communications, economists, management consultants and specialists across disciplines to solve complex mobility challenges with innovation, technical excellence, and a deep understanding of community needs. Whether you're modernizing aging infrastructure or pioneering next-generation transportation solutions, your contributions will help define the future of mobility. This isn’t just a job, it’s a chance to lead progress, drive meaningful impact and leave a legacy of smarter, more connected transportation networks. We are all employee-owners at HDR, which is the foundation of our collaborative culture that connects employees around the world.

The primary duties of the Office Coordinator are a variety of administrative functions for an office of professionals which include the following:

• Assist in the composure of project documents, materials and reports.
• Proofread project documents, materials and reports prepared by others.
• Monitor budgets and handle specific accounting responsibilities including financial tracking of projects and basic progress reporting
• Manage electronic and printed files in ProjectWise or SharePoint
• Answer questions relating to company policies and procedures
• Set up, attend and prepare meeting minutes for in person and virtual meetings
• Coordinate and manage meeting facilities and arrangements
• Phone coverage, reading and routing incoming mail, update office calendars, scheduling meetings, and ordering supplies

• Professionally handle highly sensitive and confidential information.

• Miscellaneous tasks/projects as requested

Preferred Qualifications

• Local Candidates Preferred

#LI-AG2

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

At HDR, we are committed to the principles of employment equity.

We are an Equal Opportunity Employe

r.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.