Impactful Office Coordinator - Docs, Meetings & Admin

Fashion Institute of Design & Merchandising; Providence (RI); On-site; USD 42,000 - 54,000; Full time

Job summary

HDR in Providence, RI is seeking an Office Coordinator to provide essential administrative support for a professional office environment. You will help with document preparation, proofreading, budget tracking and file management while ensuring smooth meeting coordination and facilities support.

Responsibilities include handling confidential information, scheduling, and communications across managers. Strong MS Office skills and organization are required to thrive in HDR's employee-owned culture.

Qualifications

• High School diploma or equivalent.
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Self-motivated, well-organized and detail-oriented.
• Ability to handle confidential information.
• Proficiency with MS Office including Word and Outlook.
• Active participant in employee-owned culture.

Responsibilities

• Assist in composing project documents, materials and reports.
• Proofread project documents, materials and reports prepared by others.
• Monitor budgets and handle basic accounting responsibilities including financial tracking of projects and progress reporting.
• Manage electronic and printed files in ProjectWise or SharePoint.
• Answer questions relating to company policies and procedures.
• Set up, attend and prepare meeting minutes for in person and virtual meetings.
• Coordinate and manage meeting facilities and arrangements.
• Phone coverage, reading and routing incoming mail, update office calendars, scheduling meetings, and ordering supplies.
• Miscellaneous tasks/projects as requested.

Skills

Verbal and written communication

Multitasking

Detail-oriented

Confidential information handling

MS Office (Word, Outlook)

Team coordination

Education

High School diploma or equivalent

Tools

MS Office Suite

Job description

HDR in Providence, RI is seeking an Office Coordinator to provide essential administrative support for a professional office environment. You will help with document preparation, proofreading, budget tracking and file management while ensuring smooth meeting coordination and facilities support.

Responsibilities include handling confidential information, scheduling, and communications across managers. Strong MS Office skills and organization are required to thrive in HDR's employee-owned culture.