Office Coordinator

Fashion Institute of Design & Merchandising; Providence (RI); On-site; USD 42,000 - 54,000; Full time

Job summary

HDR in Providence, RI is seeking an Office Coordinator to provide essential administrative support for a professional office environment. You will help with document preparation, proofreading, budget tracking and file management while ensuring smooth meeting coordination and facilities support.

Responsibilities include handling confidential information, scheduling, and communications across managers. Strong MS Office skills and organization are required to thrive in HDR's employee-owned culture.

Qualifications

• High School diploma or equivalent.
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Self-motivated, well-organized and detail-oriented.
• Ability to handle confidential information.
• Proficiency with MS Office including Word and Outlook.
• Active participant in employee-owned culture.

Responsibilities

• Assist in composing project documents, materials and reports.
• Proofread project documents, materials and reports prepared by others.
• Monitor budgets and handle basic accounting responsibilities including financial tracking of projects and progress reporting.
• Manage electronic and printed files in ProjectWise or SharePoint.
• Answer questions relating to company policies and procedures.
• Set up, attend and prepare meeting minutes for in person and virtual meetings.
• Coordinate and manage meeting facilities and arrangements.
• Phone coverage, reading and routing incoming mail, update office calendars, scheduling meetings, and ordering supplies.
• Miscellaneous tasks/projects as requested.

Skills

Verbal and written communication

Multitasking

Detail-oriented

Confidential information handling

MS Office (Word, Outlook)

Team coordination

Education

High School diploma or equivalent

Tools

MS Office Suite

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: ' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe transportation is more than movement, it's the foundation of connected, thriving communities. As part of HDR’s Transportation Business Group, you'll help shape the systems that move people and goods safely, efficiently, and sustainably. From designing resilient highways and iconic bridges to advancing transit, passenger and freight rail, aviation, federal transportation ports and marine infrastructure, your work will directly support economic vitality, public safety, sustainable and resilient communities and quality of life. We bring together planners, engineers, architects, construction management staff, environmental, strategic communications, economists, management consultants and specialists across disciplines to solve complex mobility challenges with innovation, technical excellence, and a deep understanding of community needs. Whether you're modernizing aging infrastructure or pioneering next-generation transportation solutions, your contributions will help define the future of mobility. This isn't just a job, it's a chance to lead progress, drive meaningful impact, and leave a legacy of smarter, more connected transportation networks. We are all employee-owners at HDR, which is the foundation of our collaborative culture that connects employees around the world.

The primary duties of the Office Coordinator are a variety of administrative functions for an office of professionals which include the following:

• Assist in the composure of project documents, materials and reports.
• Proofread project documents, materials and reports prepared by others.
• Monitor budgets and handle specific accounting responsibilities including financial tracking of projects and basic progress reporting
• Manage electronic and printed files in ProjectWise or SharePoint
• Answer questions relating to company policies and procedures
• Set up, attend and prepare meeting minutes for in person and virtual meetings
• Coordinate and manage meeting facilities and arrangements
• Phone coverage, reading and routing incoming mail, update office calendars, scheduling meetings, and ordering supplies

Professionally handle highly sensitive and confidential information.

• Miscellaneous tasks/projects as requested

Preferred Qualifications

• Local Candidates Preferred

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other’s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Industry

Administrative

Schedule

Full-time

Employee Status

Regular

BusinessClass : Marketing and Admin

Job Posting

Sep 25, 2026

At HDR, we are committed to the principles of employment equity.

We are an affirmative action and equal opportunity employer.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.